Executive / Assistant Manager - Finance & Admin

Company Description

Pragyan Impact Solutions is dedicated to transforming ambitious goals into measurable outcomes by collaborating with governments, nonprofits, communities, and institutions across India. As a team of experienced practitioners, we specialize in addressing complex governance and development challenges with evidence-based insights, human-centered design, and collaborative execution. Offering a range of services from strategic advisory and program design to technology-driven execution and capacity building, Pragyan Impact Solutions is committed to reshaping governance and improving social outcomes for sustainable socio-economic growth.

Experience: 3-8 years

Note:

The designation (Executive / Assistant Manager) will be aligned based on the candidate’s experience, depth of expertise, and ability to independently manage responsibilities

Role Description

We are seeking an Executive / Assistant Manager - Finance & Admin for a full time role in the Greater Delhi Area. The role involves managing day-to-day financial and administrative operations, including budget planning, reporting, bookkeeping, and compliance with relevant regulations. The candidate will also assist in procurement processes, resource allocation, and maintaining operational efficiency.

Clear communication and cross-team collaboration will be crucial for delivering high-quality support to our projects and initiatives.

Qualifications

• Proficiency in financial management, including budget planning, and bookkeeping.
• Experience with administrative tasks such as procurement, resource allocation, and compliance documentation.
• Strong analytical skills, problem-solving abilities, and attention to detail for maintaining operational efficiency.
• Proficient in tools like Microsoft Office (Excel, Word, PowerPoint) and basic accounting software.
• Effective communication and interpersonal skills for collaborating with internal teams and external stakeholders.
• Familiarity with organizational policies, government regulations, and compliance requirements in India.
• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field; relevant certifications (e.g., CA, MBA) are a plus.
• Prior experience in finance and administration roles, particularly in startup or similar sectors, is preferred.

Key Responsibilities

1. Finance & Accounting Operations

• Manage or support end-to-end accounting: AP, AR, general ledger, journal entries
• Perform bank and vendor reconciliations with high accuracy
• Assist or own monthly and annual closing processes
• Support preparation of financial statements (P&L, Balance Sheet, Cash Flow)

2. MIS & Reporting

• Prepare and publish monthly MIS reports
• Track budgets vs actuals and highlight key variances
• Build reports and dashboards using Excel
• Provide meaningful insights, not just numbers

3. Payroll & Compliance

• Process payroll and ensure accuracy of statutory deductions
• Manage compliance including GST, TDS, EPF, ESI
• Handle filings, returns, and documentation
• Coordinate with auditors for audits and financial reviews

4. Administration & Vendor Management

• Manage vendor onboarding, contracts, and payment tracking
• Ensure smooth coordination between finance, HR, and operations
• Oversee day-to-day administrative processes
• Maintain documentation and process discipline

What Success Looks Like

• Books are clean and reconciled
• Payroll runs without errors or delays
• MIS is timely, accurate, and actually useful
• Compliance is handled without last-minute stress
• Operations run smoother because you are in the system