Executive Assistant/Personal Assistant

Job Description Job DescriptionWe are looking for an experienced Executive Assistant/Personal Assistant to support senior leadership across multiple lines of business in Dallas, Texas. This contract opportunity with potential for a permanent role is ideal for an experienced, detail-oriented candidate who can manage shifting priorities, maintain discretion, and keep daily operations running smoothly. The role combines executive support, communication coordination, document preparation, and organizational oversight to help leaders stay focused on high-impact business goals.

Responsibilities: • Provide high-level administrative support to executives overseeing interior design, construction, and outdoor living operations. • Coordinate busy schedules by arranging meetings, appointments, job site visits, and internal planning sessions while resolving conflicts proactively. • Serve as a central point of contact for communication with clients, vendors, subcontractors, and internal team members. • Create and organize business materials such as correspondence, presentations, reports, agendas, and meeting summaries. • Maintain accurate and secure records including contracts, confidential files, project documents, and executive information. • Track incoming requests, monitor follow-up items, and help leadership stay on top of deadlines and priorities. • Arrange travel logistics, build itineraries, manage reservations, and assist with expense documentation when needed. • Support day-to-day workflow coordination by helping move projects and administrative tasks forward across multiple business entities. • Assist with planning company meetings, client-facing presentations, team events, and other organizational functions. • Help process administrative financial tasks such as invoice review, purchase requests, and basic reporting coordination.• Proven experience providing executive-level or personal assistant support in a fast-paced business environment. • Strong calendar management and scheduling skills with the ability to handle competing priorities effectively. • Excellent written and verbal communication skills for interacting with executives, clients, and external partners. • High level of professionalism and discretion when working with sensitive information and confidential documents. • Proficiency in general administrative tasks including answering inbound calls, document scanning, filing, and clerical support. • Strong organizational skills with close attention to detail and follow-through on action items. • Comfortable supporting multiple stakeholders and coordinating across different teams or business functions.