Executive Assistant

The Moresby Group is a Toronto-based, tech-enabled supply chain and procurement consulting firm that helps Fortune 1000 companies across industries reduce costs and improve working capital. This is done by optimizing supplier negotiations and financial operations to drive meaningful results. Our sister company, STAT Recovery, is a retail recovery management firm focused on delivering value to suppliers.

Our mission is to be widely recognized as being the best at helping suppliers get paid everything they are owed by major retailers. Our vision is to create an environment where we all love working and an experience that our customers rave about. Remotely distributed across the USA and based in Arkansas.

We blend high-level performance with a genuine passion for having fun. Our elite team works as a unified force, where every individual acts as both a contributor and a leader. We take pride in our welcoming, positive, and collaborative atmosphere, valuing the unique perspective each person brings.

We foster this culture through in-person functional team gatherings and by elevating our members' achievements and personal milestones. Leadership Our leadership team is dynamic, driven, and passionate about creating industry-leading results for our business and impactful, thoughtful results for the team that makes the business thrive. You can expect collaborative energy, high standards, strategic focus, transparency, and a sense of humor with our leadership team.

Our leaders are big-picture thinkers–and bringing their huge ideas to life is where the administrative team comes in. Excellence is the bar with the entire team, and while we move quickly, we value and emphasize thoughtfulness and strategic execution, ensuring all efforts are impactful and aligned with long-term goals. Our leadership team encourages ownership on the administrative team and wants to hear your voice and ideas.

While the work is serious, we also know how to laugh, stay grounded, and bring positivity and creativity to our daily operations. About the Role The Executive Assistant will be a critical partner and play a pivotal role in ensuring operational excellence and seamless support for our leadership team. Connecting with both STAT Recovery and Moresby, this role is more than a traditional administrative role–it’s focused on driving meaningful impact by proactively identifying challenges, managing complex projects, and ensuring our leadership team is equipped to focus on what matters most.

The ideal candidate will thrive in a fast-paced, growth-oriented environment and have a natural ability to anticipate needs, streamline processes, and foster collaboration across teams. This role offers the opportunity to work directly with senior leadership in a high-impact role with a dynamic, fun environment. What You’ll Do Strategic Support | Tackle high-priority initiatives, identify root challenges, and implement strategic solutions.

Administrative Excellence | Prepare expense and process reports, manage executive calendars, company calendars, coordinate meetings, and arrange complex international travel schedules, ensuring the most efficient and effective uses of time and resources. Project Management | Independently drive projects and tasks from inception to completion, prioritizing impactful results and maintaining attention to detail. Meeting Coordination & Support | Prepare agendas, compile relevant materials, transcribe comprehensive meeting notes, and ensure follow up and completion of action items for meetings and executive engagements.

Communication | Act as an influential liaison between executives, internal teams, external partners, and the board of directors, fostering effective, concise communication and building strong working relationships. Resource Management | Assist with ad hoc financial and HR-related activities, prepare documentation and presentations, supporting the operational needs of the leadership team. Process Optimization | Identify and implement opportunities to improve workflows, enhance productivity, and streamline administrative processes Who You Are 5+ years of experience in fast-paced, highly detail oriented roles including but not limited to executive administration, legal administration, human resources administration, finance or accounting, etc. 3+ years of experience in rapidly growing small-to-medium sized businesses Strategic thinker who can dig deeper into challenges, identify root causes, and drive impactful outcomes Extremely high level of accuracy and organization in managing tasks and responsibilities Takes initiative, anticipates needs, and demonstrates creative, strategic problem-solving abilities Excellent interpersonal skills with the ability to build trust quickly and collaborative effectively across various teams Maintains strict confidentiality, handling sensitive information with the highest level of professionalism and discretion Proven track record of working independently and making sound decisions Flexible and eager to take on different tasks and challenges as they pop up Embody and reflect the Moresby culture and values in both thought and practice: Strategic, Nimble, Inquisitive, Proactive, Empathetic, Straightforward.

Bonus Points Familiarity with CPG or retail industries Bachelor’s degree in Business Administration, Human Resources Management, or a related field Benefits Comprehensive Health Plans + Retirement Savings Match Remote-First with Quarterly Onsite Meetings Professional Development Healthy Snacks and Friday Lunches onsite Paid Community Service Days Annual Retreats Flexible Vacation Policy Professional Development The Moresby Group is an equal opportunity employer dedicated to fostering an inclusive, barrier-free work environment. We encourage all qualified candidates to apply. If accommodation is required during recruitment, contact our Talent team directly.

AI Disclosure: The Moresby Group may use artificial intelligence to assist in screening, assessing, or selecting applicants for this position.