Executive Assistant, US Finance - Santa Monica, 90404

Executive Assistant, US Finance - Santa Monica, 90404, United States of America

How we LEAD:

We are seeking an ExecutiveAssistanttosupport the US CFOand SVP Finance, with secondary duties to provide generalaccounts payable/ vendor support as well asdepartmental supportto other Finance team members as needed. The ideal candidate will come from music or entertainment, preferablywithin the finance or accounting areaswith previous experience supporting a high-levelexecutive required.

Reporting to theUS CFO, the Executive Assistantmust be detail oriented, efficient with their use of timeand canmulti-task while working on tight deadlines in a highly pressured,fast-paced music industry environment. This Executive Assistant role will maintain a can-do attitude with no task too small and no challenge too great.This position is based in Santa Monica, Californiaand will be in office 4 days per week.

How youll CREATE:

• Primary Responsibilities (for US CFO & SVP Finance):

• Heavy calendar management (Outlook), arrangingmeetingsand conference callsvia telephone, Zoom and email.

• Proactively prepare for and remind executives of upcoming meetings.

• Exercise discretion when answering callsandinterrupting meetings.

• Coordinate and prioritize incoming requests, including facilitating time sensitive approvals.

• Work closely with other assistants to facilitate general workflow.

• Book travel,accommodations, car service and restaurant reservations as needed.

• Prepare and process expense reports.

• Book conference rooms and handle any associated food services, facilities or AV needs.

• Additional administrative tasks as requested.

• Secondary Responsibilities (accounts payable / vendor support andgeneral departmental support):

• Assistdepartmentwith general accounts payable and vendor administration/supportin UMG procurement system(Uniport).

• Arrange meetings for other Finance staff as requested.

• Maintain Finance distribution lists and familiarity with general finance staff.

• Serve as point person for finance questions coming from non-finance staff.

• Organize guest spacesand handle needs for internal and external finance guests when visiting the Santa Monica office.

• Promptly address any IT or Facilities issues.

• Maintain and order office supplies.

• Otherprojects asassigned.

BringyourVIBE:

• Minimum 5years of experiencesupporting a high-level executive with discretion and confidentiality.

• Experience supporting more than one executive is ideal.

• Past experiencewith departmental management preferred.

• Administrative experience inthemusicindustry, entertainment, accounting or finance is highly preferred.

• Ability to interact comfortably and effectively with employees of UMG at alllevels, including Sr Management.

• Self-motivated, proactive and resourceful mindset.

• Proven ability to manage multiple priorities and deadlineswith excellent follow-through.

• Strongwritten and verbalcommunication skills with a customer-service mindset.

• Proficient in the use of Microsoft Outlook and other Office products, including Excel andPowerPoint.

• Hybrid work environment; in office4days per week.

• MustbeeligibletoworkintheU.S.