Facilities Administrator - 3 week contract

Facilities Administrator – Window Inspection & Condition Report Project

Location: Oranmore, Galway

Duration: 3 weeks, with potential extension of 2–3 weeks

Hours: 37.5 hours per week, Monday–Friday, 9:00am–5:30pm

Salary: €38,803–€40,764 per annum, pro rata

Work Arrangement: On-site

The Role

We are seeking a detail-oriented Facilities Administrator to support a short-term Window Inspection and Condition Report Project at a large corporate facility in Galway.

Reporting to the Facilities Manager, the successful candidate will carry out a comprehensive inspection of internal windows throughout the facility, document their condition and functionality, and assist in producing a detailed condition report and window asset register.

Key Responsibilities

• Inspect internal windows throughout the facility.
• Record the location, size and condition of each window.
• Identify and document defects, damage and maintenance issues.
• Assess the severity and condition of identified defects.
• Test window opening and closing mechanisms and functionality.
• Photograph windows and any identified defects as supporting evidence.
• Record findings accurately in an asset register.
• Assist with preparing a comprehensive Window Condition Report.
• Maintain accurate project records and documentation.
• Use Microsoft Excel and Word to record, organise and present information.
• Work closely with the Facilities Manager and wider team throughout the project.

Experience & Skills

Essential:

• Strong attention to detail and accuracy.
• Good administrative and organisational skills.
• Experience working in a professional or corporate environment.
• Proficiency in Microsoft Excel and Word.
• Ability to work independently and systematically.
• Good written and verbal communication skills.
• Ability to complete detailed work within tight deadlines.

Desirable:

• Previous facilities, property or general maintenance experience.
• Experience conducting inspections or condition surveys.
• Experience maintaining asset registers or databases.
• Experience using photographic equipment to document findings.

For more information, please email [email protected]