Finance Administrative Assistant (Hiring Immediately)

Salary : $40,657.21 Annually Location : 315 S. Calhoun St, Tallahassee, FL Job Type: Full-Time Job Number: 26-00035 Division: Finance Administration Division Department: Finance Administration Division Opening Date: 07/16/2026 Closing Date: 8/31/2026 11:59 PM Eastern DESCRIPTION The Clerk of the Circuit Court and Comptroller serves Leon County residents by supporting court operations, processing and recording judicial orders, and safeguarding public records and funds.We are seeking service-oriented professionals to join our Tallahassee team. At the Clerk of the Circuit Court & Comptroller's Office, you can: • Take pride in delivering high-quality public service • Contribute to an organization that values professionalism and accountability • Participate in structured professional development • Support court operations and essential public services in Leon County Benefits Package Includes: • Paid holidays and leave benefits • Medical, dental, and vision coverage options • Flexible Spending Accounts • Florida Retirement System participation • Deferred Compensation Plan (457b) • Life and disability coverage options Starting Salary Notice: Initial appointments are typically made at or near the minimum of the approved pay range, consistent with budget authorization and internal equity.

Position Overview: The Finance Administrative Specialist provides administrative and operational support for finance functions by coordinating information, maintaining records, and assisting with financial processes in accordance with established procedures and organizational requirements. The position applies established procedures but does not interpret financial policy or determine financial outcomes. Authority is limited to processing, coordinating, and documenting actions defined by procedure.

The role supports operational continuity within finance functions and ensures materials are properly routed, recorded, and retained. ESSENTIAL ROLE RESPONSIBLITIESAdministrative Coordination Coordinates communications, schedules, correspondence, and document routing supporting financial operations. Maintains records and documentation in accordance with retention requirements.

Financial Support Activities Assists with preparation, tracking, and organization of financial materials and supporting documentation. Performs data entry, tracking, and verification activities within established procedures. Customer & Internal Support Provides assistance to staff, departments, and external contacts regarding general financial administrative processes.

Routes inquiries requiring interpretation or decision-making to appropriate personnel. Operational Coverage & Collaboration Maintains familiarity with finance processes to support workflow continuity and cross-training as assigned. KNOWLEDGE, SKILLS AND ABILITIESFoundational Knowledge Knowledge of office practices, record organization, and general administrative procedures.

Functional Skills Ability to maintain records, coordinate information, and follow established procedures accurately. Communication & Professional Skills Ability to communicate effectively with staff and the public in a professional manner. Analytical & Judgment Skills Ability to identify discrepancies and refer matters outside established procedures to appropriate personnel.

MINIMUM QUALIFICATIONSRequired Education High school diploma or GED. Required Experience Experience in administrative support, records coordination, financial support activities, or related work. Equivalent combinations of education, training, and experience may be considered.

Required Licensure or Certification None required. PREFERRED QUALIFICATIONS Experience supporting finance, accounting, or governmental administrative operations. Experience maintaining structured documentation or financial records systems.

CONDITIONS OF JOB OFFER & EMPLOYMENT Employment is contingent upon successful completion of: Background screening as applicable Verification of eligibility to work in the United States (E-Verify) Pre-employment drug testing Maintenance of required licensure or certification, if applicable Driver's License may be required if assigned duties involve travel between Clerk locations 90 - Day Introductory Period WORK ENVIRONMENT Work is performed in an office environment and may require prolonged sitting, standing, walking, and handling files or materials up to approximately 20 pounds. May be required to perform duties during operational disruptions in accordance with organizational policies. EQUAL EMPLOYMENT OPPORTUNITY & REASONABLE ACCOMMODATION The Leon County Clerk of the Circuit Court and Comptroller is an Equal Opportunity Employer and prohibits discrimination in employment on the basis of any status protected by federal, state, or local law.

The Clerk's Office provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable law. Applicants requiring accommodation during the application or selection process should notify Human Resources. Benefits include retirement, life, health, dental vision, PTO