Finance Associate (Accounts Payable)

The Role

At Leapwork we have a successful finance team thriving in supporting our stakeholders and other teams running a first-class tech business. The learning curve has been steep, and we are now on our way to build a finance organization with employees specializing in their fields to excellence.

As a Finance Associate (Accounts Payable), you will play a critical role in delivering an efficient, well-controlled Procure-to-Pay (P2P) process across Leapwork's global operations.

Reporting to the Finance Operations Manager, you will own the end-to-end Accounts Payable lifecycle, including supplier onboarding, invoice processing, payment execution, travel & expense management, and vendor relationships. You will also act as the system owner for our finance operations platforms, helping drive automation and continuous process improvements.

As part of a lean, high-performing Finance team, you will also provide support across Accounts Receivable and other accounting activities as business needs require.

Own the End-to-End Procure-to-Pay (P2P) Process

• Own the Accounts Payable function across all Group entities.
• Manage AP inboxes and resolve supplier queries promptly.
• Vendor onboarding, due diligence and master data maintenance.
• Process supplier invoices accurately and on time.
• Match invoices to approved purchase requests and supporting documentation.
• Monitor invoice approval workflows.
• Prepare and execute supplier payment runs.
• Perform supplier statement reconciliations.
• Manage aged creditors and resolve outstanding items.
• Build strong relationships with suppliers and internal stakeholders.

Own Travel & Expense (T&E)

• Own the administration of Navan.
• Review and process employee expense claims.
• Manage company card transactions.
• Support employees with T&E queries.
• Monitor compliance with expense policies.
• Reconcile expense reports and company card statements.
• Drive continuous improvements to the employee expense experience.

Finance Systems Ownership

• Support and optimise NetSuite, Navan and Omnea.
• Maintain finance master data and user administration.
• Support system enhancements and process automation.
• Identify opportunities to improve finance workflows.

Support Month-End Close

• Prepare bank reconciliations.
• Prepare Accounts Payable reconciliations.
• Prepare Accounts Receivable reconciliations.
• Prepare other balance sheet reconciliations as required.
• Investigate and resolve reconciling items.
• Maintain complete audit-ready supporting documentation.

Support Accounts Receivable

• Provide holiday and workload cover for Accounts Receivable.
• Support customer master data maintenance.
• Apply customer receipts and cash.
• Perform customer reconciliations.
• Assist with collections activities where required.

Continuous Improvement

• Support Finance transformation initiatives.
• Identify automation opportunities.
• Improve processes, controls and efficiency across Finance Operations.

Audit & Compliance

• Support annual external audits.
• Assist with VAT and statutory reporting.
• Maintain robust financial controls and audit trails.

Experience & Skills

• 35 years' experience in Accounts Payable or Finance Operations.
• Strong understanding of Procure-to-Pay processes.
• Good understanding of accounting fundamentals.
• Experience with ERP systems.
• Experience with NetSuite, Navan and Omnea is desirable, not mandatory.
• Excellent organisational skills and attention to detail.
• Strong stakeholder management and communication skills.
• Technology-minded with a continuous improvement mindset.
• Willing to support wider accounting duties as required.

Key Success Measures

• Accurate and timely invoice processing.
• On-time supplier payments.
• Excellent supplier and employee experience.
• Strong ownership of the end-to-end P2P process.
• Timely completion of month-end reconciliations.
• Continuous improvement and automation of finance processes