Front Office Administrative Support

Job Description

Job Description

Front Office Administrative Support (Billing Experience Preferred)
Full-Time | In-Office | Monday–Friday

About The Client
Well-established CPA firm known for our collaborative culture, client-first mindset, and commitment to excellence. The team values professionalism, reliability, and a positive attitude! Looking for someone who brings all three to the front office.

Position Overview
Front Office Administrative Support professional, you’ll manage daily office administrative functions, support billing processes, and help keep everything running smoothly behind the scenes. This is a multi-tasking position ideal for someone who thrives in staying busy, changing gears and staying organized.

Key Responsibilities

• Greet and assist clients with professionalism and warmth
• Answer and direct incoming calls and emails
• Manage calendars, appointments, and conference room scheduling
• Provide administrative support to partners and staff
• Assist with billing functions including invoicing, tracking payments, and follow-ups
• Maintain client records and ensure accurate data entry
• Handle incoming/outgoing mail and general office coordination
• Support special projects and additional administrative tasks as needed

Qualifications

• 2+ years of administrative or front office experience (CPA firm or professional services preferred)
• Exposure to billing, invoicing, or accounts receivable processes
• Strong multitasking and organizational skills
• Excellent communication and client service abilities
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• High attention to detail and ability to prioritize effectively
• Professional demeanor and dependable work ethic

What They Offer

• Competitive salary
• Comprehensive benefits package (medical, dental, vision)
• 401(k) with company match
• Paid time off and holidays
• Stable, team-oriented work environment
• Opportunity to grow within a respected CPA firm

Schedule

• Monday–Friday, standard business hours
• 100% in-office role

If you’re someone who enjoys being the go-to person in a professional office environment and takes pride in keeping things organized and running efficiently, we’d love to connect.

Apply today to be part of a firm where your contributions truly make an impact.