Front Office Specialist

Tech Mahindra is currently looking to hire a Front Office Specialist for our location in Lisbon, Portugal. Please find the job description below for your reference:

Job description:

Scope of position

Corporate Support Specialist is responsible for the management of services and processes that support the core business of the organization. Corporate Support Specialist ensures that best practices are followed for maximum efficiency and that the most suitable working environment is attained for its employees and their activities.

Key responsibilities

• Oversee all facilities related tasks incl. maintenance aspects
• Assist internal customers with general day to day operations / queries
• Timely business communication with internal & external stakeholders
• Maintain good working relationship with suppliers’ local vendors / landlord
• Manage Access control / ID card to ensure security aspect
• Ensure required documentation for internal / external audits
• Order / monitor all office supplies incl. pantry consumables
• Manage incoming & outgoing Mails or Couriers
• Maintain tracker of all reports like space occupancy, payments etc.
• Focus on Health & Safety requirements from the building perspective
• Meeting room management & ensure business support
• Ensure invoices are tracked, processed till payment
• Handling Corporate level events along with other function
• Drive and follow office related policy developments
• Customer visit management.
• Front office – Handling Post (receiving, scanning, and forwarding to the concerned Associate)
• Managing Reception
• Vendor Management (Identifying & periodic performance evaluation)
• Minor Repair and Maintenance Management
• Building Management System (BMS)
• Managing Non-IT Inventory
• Management of all keys for the office (compartments for agents, office keys, etc.)
• Visitor and customer management.

Type of contract: 1-year fixed-term contract (extendable based on performance and business requirements)

Experience: Between 2-3 years of experience.

Office Address: Tech Mahindra, Quinta da Fonte - Rua Quinta do Quintã n4-1Andar Edificio Q52 TechMahindra Portugal – Paço de Arcos, Portugal, 2770-071 Paço de Arcos.

Benefits:

Meal Allowance - € 9,13 (per working day)

Health Insurance: From Day 1

13th & 14th month pay

Additional Benefits:

Snack card machine (for Work from Office only)

Partnership with Gym

Transport Allowance

About company:

Tech Mahindra is an Equal Employment Opportunity employer. We promote and support a diverse workforce at all levels of the company. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex, age, national origin or disability.

All applicants will be evaluated solely on the basis of their ability, competence, and performance of the essential functions of their positions.

If you are interested in exploring this opportunity, please feel free to respond to this LinkedIn post. Alternatively, you may also apply directly through the job post.

Looking forward to hearing from you.

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