HR Compliance Specialist

Job Description

Job Description

Lead Compliance. Protect Our People. Power Our Growth.

Location: Fort Lauderdale, FL (Hybrid)

At Vacatia, we’re reinventing vacation ownership by combining hospitality, technology, and service to deliver exceptional experiences for owners and guests. What began in 2013 as a vacation rental marketplace has evolved into a full-service hospitality platform and one of the fastest-growing resort management companies in the U.S. As we continue to scale, strong HR compliance and risk management practices are essential to protecting our people, culture, and business.

As our HR Compliance Specialist, your mission is to lead and strengthen compliance across a multi-state organization, with a strong focus on regulatory adherence, unemployment claims management, and risk mitigation. You’ll play a critical role in building scalable processes, ensuring compliance integrity, and supporting both corporate and resort operations.

Why You’ll Love Working at Vacatia

• Build the Future – Help shape and scale compliance programs in a growing hospitality organization.
• Impact That Matters – Protect employees and the business through proactive compliance, risk management, and effective unemployment claims oversight.
• Innovation at Scale – Leverage HR technology platforms to drive efficiency and accuracy.
• Autonomy and Ownership – Take ownership of audits, unemployment claims, and compliance initiatives.
• Culture of Growth – Collaborate in a transparent, accountable environment that values continuous improvement.

Your Impact

Regulatory Compliance & Audits

• Ensure compliance with federal, state, and local employment laws including Fair Labor Standards Act, Family and Medical Leave Act, Americans with Disabilities Act, and Occupational Safety and Health Act
• Conduct and maintain compliant Form I-9 audits, including tracking expiring documentation
• Oversee regulatory reporting such as EEO-1 and OSHA logs
• Perform internal audits to identify gaps and implement corrective actions
• Monitor regulatory changes and proactively update policies and practices

Unemployment Claims Management

• Manage end-to-end unemployment claims, ensuring timely, accurate, and compliant responses
• Partner with managers to gather documentation and determine appropriate claim responses
• Prepare for and represent the company in unemployment hearings as needed
• Track and analyze claim trends to identify risk areas and recommend proactive solutions
• Ensure compliance with varying state unemployment regulations across a multi-state workforce

Policy & Procedure Development

• Draft, revise, and implement HR policies to ensure compliance and operational consistency
• Support employee handbook updates aligned with evolving regulations and company practices

Employee Training & Safety

• Coordinate compliance-related training including workplace safety, harassment prevention, and code of conduct
• Support safety initiatives that reduce incidents and mitigate organizational risk

HR Systems & Recordkeeping

• Maintain and audit employee data across HRIS platforms (UKG, Paylocity, ADP)
• Ensure accurate and compliant recordkeeping of personnel, medical, and investigation files

Employee Relations Support

• Assist with employee relations matters, conducting preliminary reviews and partnering with HR leadership
• Maintain strict confidentiality and professionalism in all compliance-related activities

What You Bring

• 3+ years of HR compliance experience with strong exposure to employment laws and regulations
• Hands-on experience managing unemployment claims, including responses and hearings
• Hands-on experience with HRIS/payroll systems such as UKG, Paylocity, and ADP
• Experience conducting I-9 audits and managing compliance documentation
• Confidence and independence in supporting management and strengthening compliance across the organization
• Strong analytical, organizational, and documentation skills with high attention to detail
• Ability to manage sensitive matters with discretion and professionalism
• Experience in hospitality, multi-location, or high-growth environments preferred
• Bachelor’s degree in Human Resources, Business, or related field preferred
• HR certification (PHR, SHRM-CP) is a plus

Join Us

If you’re ready to take ownership of compliance, unemployment management, and risk mitigation in a growing organization, join Vacatia and help build scalable, forward-thinking HR practices that protect our people and support our continued growth.