Human Resources and Payroll Coordinator (Hiring Immediately)

We are seeking a detail-oriented HR & Payroll Coordinator to support day-to-day HR operations with a focus on payroll processing in ADP, timecard management, recruiting and employee lifecycle transactions. This role will help ensure accuracy, compliance, and timely processing across key HR functions during a period of increased workload.

Essential Duties and Responsibilities Payroll & Timekeeping Administration

Support biweekly payroll processing within ADP Workforce Now, ensuring accuracy and timely completion

Review, audit, and resolve employee timecard discrepancies across hourly, salaried, seasonal, union, and non-union staff

Ensure accurate payroll coding related to leaves of absence, benefit deductions, and employee status changes

Partner with managers and employees to resolve payroll and timekeeping issues promptly

Verify benefit elections and payroll deductions during onboarding and employee changes

Maintain the highest level of confidentiality, having access to pay and detailed personal information

Leave Administration Support

Assist in supporting administration and tracking of employee leaves, including FMLA, ADA accommodations, short‑term disability, workers’ compensation, parental leave, and unpaid leave

Maintain organized and compliant leave documentation and records

Follow up with employees regarding required documentation, medical certifications, and leave timelines

Coordinate with payroll, HR, and benefit vendors to ensure leave time and pay are accurately reflected within systems

Onboarding & Offboarding Coordination

Process new hires in ADP Workforce Now, including employee setup and onboarding workflows

Manage onboarding logistics including:

Offer letter processing through ADP

Background check initiation

New hire communications

Badge scheduling

IT/technology requests

Orientation coordination

Support onboarding for approximately 20+ incoming hires during peak periods

Process employee terminations and offboarding transactions within ADP, ensuring accurate final pay and system updates

Maintain consistency and accuracy throughout the employee lifecycle process

Operations Support

Maintain accurate employee records and HR system data integrity

Assist with HR administrative tasks and operational support as needed

Support HR responsiveness across a busy and evolving environment

Participate in occasional after‑hours meetings related to labor/union activity as needed

Recruiting and Talent Acquisition

Work with hiring managers to post, interview, source, and hire candidates for the Museum

Ensure that hiring practices comply with all federal and state laws

Qualifications (required/preferred)

2–3+ years of experience in HR operations, payroll, or HR administration

Hands‑on experience with ADP Workforce Now, specifically payroll and onboarding functions

Experience supporting payroll processes and timecard review

Working knowledge of leave administration processes, including FMLA, disability, and related documentation

Strong attention to detail and organizational skills

Ability to manage multiple priorities in a fast‑paced environment

Ability to maintain confidentiality and handle sensitive employee information with discretion

Strong communication and follow‑up skills

Experience supporting onboarding and employee lifecycle administration

Experience working with union and non‑union employee populations

Experience in nonprofit, museum, education, or mission‑driven organizations

Comfort working in a highly operational, hands‑on HR environment

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