Human Resources Coordinator

Job Description

Job Description

Purpose

The Human Resource Coordinator plays a crucial role in supporting the day-to-day operations of the HR department, ensuring that HR processes run smoothly and efficiently. This position is responsible for handling a wide range of HR administrative tasks, including recruitment support, employee onboarding, data management, and employee relations. The ideal candidate is highly organized, detail-oriented, and possesses excellent communication skills.

Duties and Responsibilities 

• Assist in the recruitment process, including posting job ads, reviewing resumes, scheduling interviews, and coordinating candidate communication.
• Administer employee leave of absence programs, including tracking, documentation, employee communications, and coordination with managers and third-party administrators. 
• Conduct pre-screening of candidates and coordinate background checks.
• Support new hire onboarding, including preparing welcome materials and organizing orientation sessions.
• Administer HRIS and recognition programs
• Coordinate the onboarding process for new employees, ensuring all paperwork is completed and systems access is arranged.
• Assist in conducting orientation sessions to introduce new hires to company policies, culture, and resources.
• Facilitate the offboarding process by collecting company property, and deactivating system access.
• Maintain accurate and up-to-date employee records in HRIS and personnel files.
• Process and track HR forms, including promotions, transfers, and terminations.
• Ensure compliance with legal and company-specific record-keeping requirements.
• Respond to employee inquiries regarding HR policies, benefits, and general questions.
• Coordinate with benefits consultants to resolve employee issues and answer benefit-related questions.
• Help maintain and communicate benefit resources and updates to employees.
• Assist in collecting and updating payroll information as needed for new hires, terminations, and other status changes.
• Support compliance with applicable federal, state, and local employment laws, regulations, and company policies. 
• Assist in preparing reports for HR metrics, turnover analysis, and compliance audits.
• Help manage HR policies and ensure they are communicated and accessible to all employees.

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent work experience).
• 1-3 years of experience in an HR or administrative role.
• Familiarity with HRIS (Human Resource Information Systems) and basic HR functions.
• Strong organizational and time-management skills with attention to detail.
• Excellent communication and interpersonal skills.
• Ability to handle sensitive and confidential information with professionalism.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.

Work Environment:  This job operates in a professional environment. This role is expected to drive to and from office locations throughout the assigned area and use standard office equipment.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to drive between office locations in the assigned area. The employee frequently is required to stand, sit and walk for long periods of time.

Position Type/Expected Hours of Work: This is a full-time exempt position working a minimum of 40 hours per week

Travel: As needed for meetings or to dental practices.