Legal Billing Coordinator

We are seeking an experienced Legal Billing Coordinator to manage the full lifecycle of electronic billing processes. This role will focus heavily on submitting, tracking, and resolving e-bills through various client platforms, ensuring compliance and timely payment. The ideal candidate brings strong attention to detail, excellent communication skills, and hands-on experience with high-volume e-billing environments.

Key Responsibilities:

• Manage the complete e-billing cycle from invoice submission through client approval and payment tracking
• Submit invoices through multiple e-billing platforms (such as Legal Tracker, TyMetrix 360, Collaborati, CounselLink, etc.)
• Review invoice data and formats (including LEDES) to ensure accuracy prior to submission and reduce rejections
• Monitor invoice status, identify rejections, and coordinate corrections or resubmissions as needed
• Handle appeals by working closely with internal teams to resolve billing issues and secure approvals
• Track invoice progress through client portals and follow up on delayed or stalled payments
• Maintain organized records of billing activity, client requirements, and submission timelines
• Assist with onboarding new clients or matters into e-billing platforms as needed
• Partner with billing teams and internal stakeholders to ensure smooth and compliant billing processes

Qualifications:

• Minimum of 5 years of e-billing experience, preferably within a law firm or professional services environment
• Strong experience working with multiple e-billing platforms (Legal Tracker, TyMetrix, Collaborati, CounselLink, etc.)
• Familiarity with LEDES billing formats and common submission requirements
• Experience handling invoice rejections, troubleshooting issues, and managing appeals
• High level of accuracy and ability to manage deadlines in a high-volume environment
• Strong communication skills and ability to collaborate with internal teams
• Advanced Excel skills (pivot tables, lookups, tracking/reporting)

Preferred Qualifications:

• Experience with Aderant (a plus, but not required)
• Background supporting high-volume e-billing portfolios
• Additional benefits include health benefits (medical, dental, and vision), Health Savings Account, Flexible Spending Account, Dependent Care, 401(k) match, profit sharing plan, and 16 vacation/sick days to start.

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