Office Manager

Job Description

• Oversee the smooth running of the Melbourne office of 80 employees while providing coordination support to six Managing Directors across Melbourne and Brisbane.
• Provide diary and calendar management for six Managing Directors, coordinating meetings, resolving scheduling conflicts and managing changing priorities.
• Manage office supplies, stock control, kitchen upkeep, printers and general office maintenance.
• Organise logistics and catering for events.
• Manage shared mailboxes, supplier invoices, contractor invoices, casual timesheets and general administrative workflows.
• Process weekly timesheets and expense claims accurately and on time.
• Coordinate domestic travel arrangements for senior stakeholders.

Employer

Our client is a global consulting firm that delivers deep expertise, objective insights and a tailored approach to help leaders confidently face the future. They create solutions in areas including Finance, Technology, Data, Operations and Risk. With over 85 offices in 27 countries, you will manage the Melbourne (onsite) and Brisbane (remote) office operations.

Qualifications

• Previous experience in a similar Office Manager/Coordinator, Executive Assistant or Senior Administration role – 3 years minimum.
• Exceptional organisational and time management skills with the ability to manage multiple competing priorities.
• A proactive, autonomous and confident working style.
• Advanced MS Office skills.
• Experience within professional services is advantageous but not essential.

Work Environment

This is a full‑time, permanent position working Monday to Friday, 8:30am – 5:00pm, based fully onsite in Melbourne CBD.