Project Coordinator/Analyst (HR systems/FinOps)

PROJECT COORDINATOR/ANALYST (HR SYSTEMS/FINANCIAL OPERATIONS)

Location: Dublin 2 (hybrid)

Contract: 6 months initially with view to extension

Salary: 35-50K per annum

Set-up: PAYE or Limited Company contracting

ROLE OVERVIEW

• The PROJECT COORDINATOR/ANALYST will play a critical role in supporting the EMEA delivery of a global HR transformation programme.
• This role is central to ensuring the smooth day-to-day operation of programme governance, reporting, planning, documentation management, and stakeholder coordination.
• Working closely with programme leadership, project managers, delivery teams, and global stakeholders, you will help maintain programme controls and ensure governance processes are applied consistently across all workstreams.
• The successful candidate will operate within a dual reporting and engagement structure, partnering with both the Global Programme Office and the EMEA ITSD Cross Product Platforms teams (HR IT and Data IT).

KEY RESPONSIBILITIES

Program Governance

• Coordinate and support programme governance forums and meetings.
• Schedule and manage Steering Committees, Programme Boards, Design Authority forums, and workstream meetings.
• Prepare agendas, meeting packs, presentations, and supporting documentation.
• Capture meeting minutes, decisions, actions, and key outcomes.
• Track action completion and escalated overdue actions where required.

Program Administration

• Maintain the programme documentation repository.
• Ensure all programme artefacts comply with documentation standards, version control requirements, and approval processes.
• Manage programme distribution lists and communications channels.
• Coordinate document reviews, approvals, and publication.

RAID Management

• Maintain programme RAID logs, including Risks, Assumptions, Issues, Dependencies, Decisions, and Actions.
• Gather updates from workstream leads and project managers.
• Ensure all RAID items are current, accurate, and reflected in governance reporting.
• Monitor and escalating overdue actions appropriately.

Planning & Reporting

• Support the production of weekly and monthly programme reporting.
• Collect and consolidate status updates across multiple workstreams.
• Maintain programme dashboards, milestone trackers, and reporting packs.
• Assist with updates to integrated programme plans.
• Produce high-quality management and leadership presentation materials.

Integration Workstream Support

Support delivery and integration leads by maintaining key programme trackers, including:

• oIntegration delivery tracking
• oDesign documentation tracking
• oBuild progress monitoring
• oSIT and UAT readiness trackers
• oCutover planning trackers

• Produce and maintain defect reporting.
• Coordinate information flow between Enterprise Architecture, Integration Development teams, regional stakeholders, third-party vendors, and the Programme Management Office.

Financial & Resource Administration

• Support programme resource onboarding and offboarding activities.
• Maintain programme resource and capacity trackers.
• Assist with resource reporting and programme administration activities.

Quality & Compliance

• Ensure governance artefacts meet programme standards and controls.
• Maintain audit evidence and supporting documentation.
• Support stage-gate reviews and quality assurance activities.
• Ensure programme records remain accurate, complete, and audit-ready.

Program Communications

Support the preparation and distribution of:

• Weekly and monthly status reports
• Governance and steering committee packs
• RAID summaries
• Programme newsletters
• Milestone updates
• Programme-wide communications

SKILLS & EXPERIENCE

• Previous experience in a PMO Administrator, Project Administrator, PMO Analyst, or similar support role.
• Key technical skills: JIRA, AGILE
• Experience supporting large-scale business or technology transformation programmes.
• Strong organisational and planning skills with the ability to manage multiple priorities.
• Excellent attention to detail and document management capabilities.
• Strong written and verbal communication skills.
• Experience maintaining governance documentation, reports, and programme artefacts.
• Ability to work effectively across multiple workstreams and stakeholder groups.
• Strong stakeholder management and relationship-building skills.
• Experience working within global or matrix organisations.
• Knowledge of project and programme governance frameworks.

PREFERRED SKILLS & EXPERIENCE

• Experience supporting HR transformation programmes.
• Exposure to SAP SuccessFactors or other enterprise HCM implementations.
• Experience working on systems integration programmes.
• Experience working within global or matrix organisations.
• Knowledge of project and programme governance frameworks.

SOFT SKILLS

• Highly organised, proactive, and dependable.
• Detail-oriented with a strong focus on quality and accuracy.
• Comfortable working independently with minimal supervision.
• Confident operating in a fast-paced programme environment.
• A professional and effective communicator.
• Skilled at time management and prioritisation.
• Collaborative and team-focused.
• Adaptable and resilient in changing environments.
• Committed to continuous improvement and operational excellence.

Adecco is an equal opportunity employer.