Real Estate Transaction Manager

Role Description

USESI is looking for a motivated and enthusiastic Real Estate Transaction Manager to join our team. This position will be fully remote.

Reporting to VP of Finance, this role will own the day-to-day administration of our commercial lease portfolio, ensuring compliance, controlling costs, and supporting strategic real estate decisions across our network.

Job Type: Part-time, Hybrid or Remote

Locations:

• Middletown, CT
• Pittsburgh, PA
• Raleigh, NC
• Durham, NC
• Minneapolis, MN
• St. Paul, MN

• Manage the full commercial lease portfolio — maintain a centralized database of all locations, critical dates, options, and upcoming expirations
• Work synchronously with 3rd party real estate relationships such as Brokers, Account Managers, Landlords and Property Owners
• Coordinate with internal stakeholders (business leadership, finance, etc.) and outside parties (landlords, attorneys, property managers) regarding lease negotiations and renewals to secure favorable terms
• Negotiate, draft and revise commercial real estate documents (i.E., leases, subleases, dispute letters)
• Conduct CAM reconciliation reviews and rent audits;
  identify and recover overbillings and ensure landlord compliance with lease obligations
• Track and administer rent escalations, option exercises, notice deadlines, and estoppel/SNDA requests
• Prepare lease summaries and abstracts, portfolio reports, and executive briefings for senior leadership
• Liaise with operations, finance, and outside counsel on lease-related matters

Qualifications

• 7+ years of commercial real estate or lease administration experience, preferably in a I Flex-industrial, or distribution environment
• Strong command of commercial lease structures, CAM reconciliation processes, and rent audit methodology
• 3+ Years experience in commercial real estate negotiation preferred
• Experience managing multi-location portfolios and negotiating directly with landlords, brokers and other third parties
• Experience managing acquisition and disposition of real estate and the associated due diligence (title work, surveys, environmental assessments, etc) preferred
• Proficiency with lease management software (e.G., Visual Lease/Costar Manager/Yardi Enterprise)
• Ability to work independently with minimal supervision and manage competing priorities
• Real estate license or paralegal certification a plus, but not required

Benefits

• Flexible, part-time schedule with hybrid or remote work arrangement
• Collaborative, lean team environment with direct access to senior leadership
• Opportunity to shape and professionalize the real estate function of a growing distributor
• Medical, Dental, Vision, Rx coverage
• Paid Parental Leave
• TeleMedicine
• Matching 401(k)
• Company-paid Life Insurance + (AD&D)
• Supplemental Life Insurance
• Short and Long Term Disability
• Flexible Spending Accounts
• Employee Assistance Program (EAP)
• Choice of Voluntary Benefits including identity theft