Recruitment Admin Support (India)

Location: Ahmedabad, IndiaWork Setup: Hybrid (2-3 days/week in office)Shift: Monday to Friday, 2:00 PM - 11:00 PM IST

About the RoleWe're looking for a highly organized and proactive Recruitment Coordinator to join our team and play a key role in supporting global hiring efforts. This is a recruitment support-focused position, ideal for someone who enjoys coordination, communication, and working behind the scenes to create a seamless candidate experience.

You'll work closely with recruiters and hiring managers across different regions, helping keep the hiring process efficient, structured, and candidate-friendly.

What You'll Be Doing

Own the coordination behind great hiring experiences:Schedule and coordinate interviews across global teams, managing calendars and logistics end-to-endEnsure candidates and interviewers have all the details they need for a smooth process

Be the go-to for candidate communication:Keep candidates informed with timely updates, confirmations, and remindersHelp create a positive and professional candidate journey

Keep recruitment operations running smoothly:Maintain accurate candidate records in the ATSPrepare interview materials and support documentationAssist with reference checks and background verification

Support the full recruitment process:Track candidates across hiring stages and ensure timelines are metCoordinate with recruiters, hiring managers, and onboarding teams globallyAssist with job postings on platforms like LinkedIn, JobStreet, and social media

Contribute to recruitment excellence:Format and brand CVs to client standardsConduct market research and salary benchmarkingTrack referral pipelines and support hiring initiatives

Provide additional support where needed:Assist with onboarding and basic IT readiness checks for new hiresHandle ad hoc recruitment and operational tasks

Must have skills1-2 years of experience in recruitment coordination or HR supportStrong organizational and communication skillsComfortable working with global teams across multiple time zonesTech-savvy and quick to learn recruitment tools and systemsExperience with ATS/CRM tools (e.g., JobAdder, HubSpot) is a plusProficient in Google Workspace and social media platformsDetail-oriented, responsive, and able to manage multiple prioritiesWilling to work 2:00 PM - 11:00 PM IST shift

Nice to Have skillsExperience in recruitment agencies or outsourcing environmentsExposure to international hiringFamiliarity with global job portals and sourcing platforms