Remote Administrative Assistant (Hiring Immediately)

Full‑time, remote (U.S. based)

Be the Engine Behind High‑End Remodeling Projects Dancoby Construction is hiring a detail‑oriented Administrative Assistant to support our New York‑based residential renovation team.

About Dancoby Construction Dancoby Construction is a full‑service renovation company with 20+ years of experience delivering thoughtful, high‑end remodeling projects throughout New York. We operate in complex city environments where organization, communication, and system accuracy are critical. We're a small, tight‑knit team, and this role is essential to keeping our projects and billing systems running smoothly.

What You'll Do

Billing & Invoicing

Create and send client invoices

Track billing schedules

Support light collections follow‑up

Lead Intake & CRM Support

Respond to new inquiries

Capture and organize lead information

Maintain clean pipeline tracking

Project Administration

Maintain accurate job files and documentation

Update project management software daily

Keep vendor and subcontractor records organized

Workflow Support

Assist with administrative scheduling needs

Support communication between owner, clients, and project team

Ensure systems remain current and accurate

Required Qualifications

Experience in construction administration or contractor operations

Hands‑on experience with JobTread, Buildertrend, Procore, or similar software (required)

Strong invoicing and documentation accuracy

Excellent written communication skills

Preferred Qualifications

Residential remodeling experience

CRM or lead intake workflow experience

Strong Google Sheets or Excel skills

Compensation & Schedule

Full‑time remote position

Pay: $18 - $25 per hour

Paid time off and holidays

Company‑provided software

Long‑term growth opportunity

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