Senior Coordinator, Document Controls

What if you could shape a career as unique as you?

At WSP, you can always find opportunities to grow and do what matters to you. Make the most of our global reach to discover new challenges and chances to work with diverse, talented individuals who will help you expand your horizons.

Join a Tier 1 global professional services consultancy and help keep our landmark engineering projects moving by ensuring the right information gets to the right people at the right time. Enjoy flexible working and a supportive environment while bolstering our project delivery operations.

The Opportunity

Due to ongoing business growth and project wins, our Melbourne team is seeking a Document Controller to join them. You’ll support Project Managers and Engineers with document management, project set‑up, processes and delivery—helping teams stay organised, compliant and audit‑ready across the project lifecycle.

What you’ll do

You’ll play a key role in keeping project information flowing by:

• Following established document control processes and procedures.
• Recording, transmitting and tracking incoming/outgoing documentation, plus supporting reporting.
• Ensuring outgoing design documentation is issued correctly across multiple EDMS platforms.
• Maintaining project registers and supporting document preparation and verification against internal/external guidelines.
• Using document systems such as TeamBinder, Aconex, SharePoint and ProjectWise (and others as needed).
• Providing practical, hands‑on support to help the team achieve delivery outcomes.

What we’ll love about you

• Demonstrated experience as a Document Controller in an engineering consultancy and/or major project environment.
• 5+ years’ relevant document control experience and confidence with document management software.
• Strong written and verbal communication, and the ability to build relationships internally and externally.
• A highly organised approach, strong attention to detail, and the ability to prioritise in a fast‑paced project office.
• A self‑starter mindset, able to work with minimal supervision and contribute proactively to a team environment.
• A clear commitment to safety and the right to work in Australia.

What we offer

• Flexible working arrangements
• Diverse career opportunities
• Parental leave and the option to purchase additional annual leave.
• Corporate discounts, salary continuance insurance, and well‑being programs.
• Workplace giving/volunteering and employee recognition programs