Senior Events Specialist

About Edvoy

Edvoy is a leading company in international education, helping students navigate their study abroad journey with confidence. We’re looking for a creative and detail-oriented Graphic Designer to join our dynamic team and contribute to our mission through high-quality, impactful designs across digital and print platforms.

Role Overview

We are looking for a highly organized, proactive, and revenue-driven Events Specialist to lead the planning, execution, and optimization of both online and offline events. This role requires someone who can manage every stage of an event, from concept and planning to execution, performance analysis, and revenue generation.

The ideal candidate has hands-on experience managing webinars, especially on Zoom, as well as corporate events, conferences, networking meetups, roadshows, exhibitions, and partner events. They should understand how to create engaging event experiences while ensuring every event contributes to business growth and measurable ROI.

Key Responsibilities

Event Strategy & Planning

• Plan, organize, and execute online and offline events aligned with business objectives.
• Develop event calendars, timelines, budgets, and execution plans.
• Coordinate with internal stakeholders, sales teams, content and design teams, and external partners.
• Ensure smooth event execution from planning through post-event reporting.

Online Event Management

• Manage end-to-end webinar execution using Zoom and other virtual event platforms.
• Configure registrations, event branding, waiting rooms, polls, breakout rooms, Q&A sessions, recordings, and analytics.
• Coordinate speakers, moderators, and technical rehearsals.
• Troubleshoot technical issues during live events to ensure a seamless attendee experience.
• Improve attendee engagement through interactive event formats.

Offline Event Management

• Plan and execute seminars, networking events, exhibitions, conferences, roadshows, and partner events.
• Manage venue sourcing, vendor coordination, logistics, branding, AV setup, catering, and guest management.
• Build and maintain strong relationships with premium hotels, event venues, and event vendors.
• Negotiate commercial terms to maximize value while optimizing event budgets.

Revenue & Business Growth

• Own event KPIs with a strong focus on pipeline generation and revenue impact.
• Work closely with Sales and Marketing teams to generate revenue through events.
• Develop strategies to improve registrations, attendance, engagement, and conversions.
• Ensure every event delivers measurable business outcomes.

Performance Tracking & Reporting

• Prepare post-event reports with insights, learnings, and recommendations for future improvements.

Stakeholder Management

• Coordinate with internal departments, university partners, sponsors, speakers, agencies, and vendors.
• Ensure timely communication with all stakeholders before, during, and after events.
• Manage event documentation, contracts, invoices, and compliance requirements.

Continuous Improvement

• Stay updated with industry trends, event technologies, audience engagement strategies, and best practices.
• Introduce innovative event formats and technologies to improve attendee experience and business outcomes.

Required Skills & Experience

• 2-3+ years of experience in event management.
• Proven experience managing both online and offline corporate events.
• Strong hands-on experience with Zoom Webinar, Zoom Events, or similar virtual event platforms.
• Deep understanding of event operations, logistics, and event lifecycle management.
• Experience handling conferences, webinars, exhibitions, networking events, partner events, and roadshows.
• Strong vendor management and negotiation skills.
• Existing relationships with premium hotels, conference venues, and event suppliers are highly desirable.
• Experience working with cross-functional teams including Sales, Marketing, Product, and Leadership.
• Strong project management and multitasking abilities.
• Excellent communication and stakeholder management skills.
• Comfortable working in a fast-paced environment with multiple concurrent events.

Preferred Qualifications

• Experience in B2B event marketing.
• Experience using CRM and marketing automation platforms such as Mail Chimp, HubSpot, Salesforce, Marketo, or similar.
• Familiarity with event analytics and reporting dashboards.
• Experience managing event budgets and forecasting ROI.
• Knowledge of event promotion through email marketing, social media, paid campaigns, and partner marketing.

Key Success Metrics (KPIs)

• Number of successful events executed
• Webinar attendance rate
• Event-to-lead conversion rate
• Pipeline generated through events
• Revenue influenced by events
• Event ROI
• Stakeholder satisfaction
• Vendor cost optimization
• Event execution quality and timelines

What We’re Looking For

We’re looking for someone who thinks beyond event execution. The ideal candidate understands that every event is a business opportunity. They should be passionate about creating exceptional attendee experiences while driving measurable revenue, building strong partnerships, and delivering events that contribute directly to business growth.