Senior Payroll Specialist - Hybrid Remote

Description

Senior Payroll Specialist

Location: Hybrid/Remote

Candidates should reside in one of the following areas:

• Florida—either Jacksonville, Daytona or Orlando
• Arizona—Phoenix
• GA/NJ— Either Macon, GA or the greater NY/NJ area.

Position Summary

We are seeking an experienced and detail-oriented Senior Payroll Specialist to manage and execute all aspects of the payroll cycle for a multi-state workforce. This role requires a highly organized professional who can work independently, maintain confidentiality, and ensure accurate and timely payroll processing in compliance with federal, state, and local regulations.

Key Responsibilities

• Process end-to-end payroll for employees across multiple states on a biweekly basis.
• Ensure accurate calculation of wages, overtime, bonuses, commissions, deductions, garnishments, and taxes.
• Maintain payroll records and ensure compliance with federal, state, and local payroll laws and regulations.
• Review and audit payroll data for accuracy prior to final processing.
• Manage payroll-related employee inquiries and resolve discrepancies in a timely and professional manner.
• Administer payroll changes including new hires, terminations, promotions, and benefit deductions.
• Coordinate with HR and Finance teams to ensure accurate employee and compensation data.
• Assist with payroll reports, tax filings and benefit deductions reconciliations.
• Support year-end payroll activities including W-2 processing and audits.
• Maintain confidentiality of employee information and payroll records.
• Identify opportunities for payroll process improvements and increased efficiency.

Work Environment & Benefits

• Full-time, fully remote position.
• Competitive compensation based on experience.
• Comprehensive benefits package including medical, dental, vision, PTO, and retirement options.

Requirements

Qualifications

• 5+ years of payroll processing experience, including full-cycle payroll administration.
• Multi-state payroll experience strongly preferred.
• Experience processing payroll independently with minimal supervision.
• Working knowledge of payroll tax regulations, wage laws, and compliance requirements.
• Experience with Paylocity preferred.
• Strong attention to detail and high level of accuracy.
• Excellent organizational, analytical, and problem-solving skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong communication and customer service skills.
• Proficiency in Microsoft Excel and payroll reporting tools.

Preferred Attributes

• CPP certification is a plus.
• Experience supporting high-growth or distributed organizations preferred.
• Self-starter with the ability to manage responsibilities independently and proactively.