Supply Chain Specialist (Hiring Immediately)

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Category: Supply Chain Specialist

Summary/Objective The Supply Chain Specialist is a detail-oriented, execution-focused professional responsible for the day-to-day operational tasks of purchasing and material flow. This role creates purchase orders, confirms deliveries, monitors inventory levels, and resolves daily supply issues. The Supply Chain Specialist ensures that materials arrive on time, receipts are accurate, and system data is clean.

Essential Functions

Create, release, and maintain purchase orders (POs) in ERP system based on demand signals or direction from Buyer.

Confirm order acknowledgements, pricing, and delivery dates with suppliers.

Monitor open order reports and past-due deliveries; proactively communicate delays to production and planning.

Work with master data team to maintain system accuracy of lead times, MOQs, supplier part numbers, unit conversions etc.

Track inventory levels against planned usage, min/maxes, or safety stock targets.

Coordinate with warehouse and logistics on receipts and returns.

Flag recurring supplier performance issues (late deliveries, quality defects) to Buyer for escalation.

Run daily operational reports (past due orders, inventory aging, expedite list).

Responsibilities and Skills

Executes POs accurately and efficiently based on procurement plans set by Buyer.

Has authority to adjust order quantities within approved parameters (e.g., up to min/max or 10% variance).

Monitors supplier confirmation timeliness and follows up on unconfirmed orders.

Manages inbound material flow from order placement to warehouse receipt.

Supports Buyer with data gathering for supplier scorecards (e.g., on-time delivery %).

Demonstrates strong organizational and time management skills across multiple purchase orders and suppliers.

Manages inventory levels, tracking stock, and ensuring the availability of materials.

Ability to forecast demand and avoid stockouts or overstocking.

Communicates clearly and promptly with internal stakeholders about order status changes.

Strong interpersonal skills to build relationships with suppliers, vendors, and internal teams.

Proficient in using ERP systems, procurement software, and Microsoft Excel.

Ability to adapt to new technology and improve the efficiency of procurement processes.

Collaborates with the Quality and Food Safety teams to ensure all suppliers meet approved-vendor requirements and documentation standards (COAs, allergen, certification records). Supports traceability and product integrity by maintaining accurate supplier and material documentation.

Work Experience Requirements

1‑3 years of experience in supply chain coordination, buying assistant, or procurement operations.

Experience with vendor negotiations, inventory management, and supply chain optimization is preferred.

Familiarity with ERP systems, procurement software, and data analysis tools is essential.

Previous experience in industries such as manufacturing, retail or distribution is beneficial.

Education and Knowledge Requirements

Bachelor's degree in supply chain management, Business Administration, Logistics or a related field is typically required.

Certifications such as Certified Supply Chain Professional (CSCP) or Certified in Production and Inventory Management (CPIM) are highly desirable.

Strong knowledge of procurement processes, inventory management and logistics operations is essential.

Reports To Supply Chain Manager‑Procurement

Supervisory Responsibilities None

Backup Supply Chain Manager‑Procurement / Buyer / Supply Chain Specialist

Physical Requirements

Work involves sitting most of the workday >50% of the time; walking/standing occasionally.

Typing and applying pressure with fingers and palm required.

Occasionally move about in the office to access machinery.

Constantly operates a computer and other office productivity machinery (calculator, copier, printer).

Ability to communicate information clearly so others understand.

Ability to observe details at close range (within a few feet).

Work Environment and Hours

Routine office setting.

Full‑time office hours typically 8:30 a.m.‑5:00 p.m., Monday‑Friday with occasional overtime.

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