Accounts Payable Assistant

Purpose To accurately process payment for all invoices by ensuring that necessary backup and approvals are obtained in accordance with Brand standards. Constituents Hotel Management Employees Brand Management Services Vendors CHW Accounting Indicators of Success Achievement of financial goals and improvement over prior year performance (GOP, RevPAR, RSI) Customer satisfaction and loyalty goals (100% guest satisfaction) Timeliness and accuracy of financial reporting Areas of Responsibility Invoice Processing & Approval Compares purchase orders to invoices and distributes them to appropriate Department Heads for approval Ensures all accounts payable transactions have all required signatures Checks supporting documentation confirming delivery of goods and services Ensures proper backup is attached to expense reports Authorises and enters relevant information into the accounts payable system Invoice Audit & Accuracy Audits bills for errors and corrects them as necessary Ensures correct charging amounts by coding invoices Inputs approved invoices and balances open invoices Accrues unposted invoices for month-end Stamps all invoices "PAID" before sending to check signers Reconciliation & Follow-Up Reconciles all supplier statements and the Trade Creditors control account Requests missing invoices and makes necessary adjustments Follows up monthly on outstanding supplier invoices awaiting authorisation, missing invoices, and credit notes Runs monthly accounts payable reports and reconciles with receiving records Prepares monthly expense accruals Payments & Cash Flow Summarises payments due and communicates cash needs to the Assistant Accountant Organises foreign drafts and telegraphic transfers as required Keeps file on audited food invoices and handles monthly payments Travel Agency Commissions Researches travel agency commission checks Performs necessary follow-up File & Records Management Maintains all necessary files and registers for accounts payable Interested candidates can apply here or mail at