Accounts Payable Specialist

Job Title: Accounts Payable (AP) Specialist

Duration: 6 months with possibility for extension

Location: 100% remote (India)

Working Hours / Time Zone: USA Central Time Zone preferred; Eastern acceptable

Full-time / Part-time (Hours per week): Full time (8 hours per day/40 hours per week)

Travel Required (Y/N + %): No

Introduction: We are seeking a detail-oriented and proactive Accounts Payable Specialist to join our finance team. This role is vital to ensuring the accurate and timely processing of invoices and payments, maintaining strong vendor relationships, and supporting the overall financial health of the organization. The AP Specialist will be responsible for managing both Accounts Payable and Accounts Receivable processes, assisting with General Ledger (GL) Management, and contributing to the accuracy and integrity of our financial records.

This position plays a key role in maintaining operational efficiency and financial compliance across the company.

Roles and Responsibilities:

• Process and verify invoices, purchase orders, and expense reports to ensure accuracy and compliance with company policies.
• Manage timely payment of vendor invoices and resolve discrepancies or issues with vendors. Maintain and update Accounts Payable and Accounts Receivable records, ensuring all transactions are accurately recorded.
• Reconcile vendor statements and resolve outstanding balances promptly.
• Assist with month-end and year-end closing activities, including GL account reconciliations and preparation of journal entries related to Accounts Payable and Accounts Receivable.
• Collaborate with internal departments to verify and resolve invoice and payment issues.
• Prepare detailed reports related to Accounts Payable and Accounts Receivable for management review.
• Ensure compliance with company policies, accounting standards, and regulatory requirements.

Qualifications:

• Bachelor's degree in accounting, Finance, or related field.
• 3 to 5 years of hands-on experience in Accounts Payable, Accounts Receivable, and General Ledger (GL) Management.
• Strong understanding of accounting principles and financial processes.
• Excellent organizational skills with high attention to detail.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong problem-solving skills and effective communication abilities.

Tools and Technologies:

• Proficiency in ERP systems such as SAP, Oracle, or Microsoft Dynamics.
• Advanced skills in Microsoft Excel for data analysis and financial reporting.
• Familiarity with accounting software like QuickBooks or NetSuite.
• Experience with electronic invoicing and payment platforms.