Administrative Assistant II

Administrative Assistant II Location: Cold Lake, AB Type: 1-year contract Rate: $30/h About the Role We are seeking a highly organized and proactive Administrative Assistant/Coordinator to support daily operations at a fast-paced site environment. This is a hands-on role that requires strong administrative, coordination, and communication skills to ensure smooth day-to-day operations. You will act as a key point of contact between field teams, leadership, and vendors while managing a variety of administrative and operational tasks.

Key Responsibilities Provide day-to-day administrative support to site leadership and operations teams Coordinate and schedule meetings, travel, and on-site activities Manage onboarding and offboarding processes for employees and contractors Maintain accurate records, reports, and documentation Process expense reports, timesheets, and support payroll activities Coordinate with vendors and suppliers (ordering materials, office supplies, etc.) Support facility and site-related needs (maintenance requests, coordination, etc.) Track and manage inventory of site supplies Assist with event coordination (site meetings, team events, etc.) Act as the communication hub between teams, ensuring information flows efficiently Handle confidential information with discretion and professionalism Qualifications 3+ years of administrative or coordination experience Experience in oil & gas, industrial, or site-based environments is strongly preferred Strong organizational skills with the ability to manage multiple priorities Experience with vendor coordination, procurement, or purchasing is an asset Familiarity with expense reporting, payroll support, or financial administration is an asset Proficient in Microsoft Office (Excel, Word, Outlook) Experience with systems such as OpenInvoice, Maximo, SAP, or similar is considered an asset Strong communication and interpersonal skills Ability to work independently with minimal supervision What We Offer Brunel connects specialists like you with world‑class opportunities across the globe. With more than 100 offices in 42 countries, we support your career growth by matching your expertise with industry‑leading projects. Whether you're looking to advance your technical skills or take on new challenges, Brunel provides the platform to help you succeed.

About Brunel With 50 years of experience in Oil & Gas, Mining, Renewable Energy, Automotive, Life Sciences, and Infrastructure, Brunel is known for partnering with the best in the industry. We deliver global recruitment and workforce solutions that help clients complete major projects safely, compliantly, on time, and at the highest quality. Wherever your career takes you, Brunel helps you get there.