Administrative Business Partner

Overview

The Fountain Group, a national staffing firm, is seeking an Administrative Business Partner for a prominent client. This position is located in South San Francisco, CA.

Details for the position are as follows:

Job Description

• Pay: $30 – 41.76
• 100% onsite role, M-F
• 1-year assignment with potential for extension based on performance and budget
• You will provide high-level administrative support to senior leaders, managing complex calendars across multiple time zones and overseeing shared drives using Microsoft Office and Google Suite tools.
• You will lead planning and execution of large internal meetings, webcasts, multi-location team offsites, and team-building events, ensuring agendas, materials, and follow-ups are completed seamlessly.
• You will manage relationships with internal and external stakeholders, draft executive-level communications, and maintain departmental sites, newsletters, and organizational charts with a high degree of confidentiality.
• You will coordinate candidate interviews and onboarding logistics, partnering closely with Talent Acquisition and hiring managers to ensure a smooth hiring process.
• You will oversee vendor engagements, contracts, payments, training coordination, and space planning logistics while utilizing collaboration and project management tools such as Trello and Zoom.

Qualifications

• 5+ years of administrative, operations, or project management experience (pharma/biotech industry experience preferred)
• Bachelor’s degree or equivalent industry experience
• Experience supporting senior leaders/management
• Advanced proficiency in Microsoft Office (PowerPoint, Excel, Word)
• Advanced proficiency in Google Suite (Gmail, Google Calendar, Sheets, Slides, Google Meetings)
• Strong organizational, multitasking, and independent decision-making skills with the ability to handle confidential information discreetly

If you are interested in hearing more about the position, please respond to this posting with your resume attached. Please forward this posting to any friends or colleagues as we do offer a Referral Bonus for any candidate hired.

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