Administrative Specialist

Company Description Al Samit International is a long-established recruitment firm specializing in sourcing skilled manpower from India and Nepal for leading international organizations. With over 45 years of experience, the company has built strong partnerships across the Middle East, Africa, and CIF countries, supporting sectors such as Construction, Maintenance, Mechanical, Electrical, and Catering. Al Samit International focuses on connecting candidates with high-demand international jobs and helping them advance their careers.

The team is dedicated to fostering long-term relationships to ensure both clients and candidates thrive through expert recruitment services. Interested professionals can explore opportunities and learn more by visiting the company’s website or contacting [email protected].

Role Description The Administrative Specialist is a full-time, on-site role based in Mumbai, responsible for supporting the smooth daily operations of the office. This role includes managing correspondence, scheduling meetings, maintaining records and databases, and preparing reports and documentation. The Administrative Specialist will coordinate with internal teams and external partners, handle basic finance-related administrative tasks such as invoice tracking, and assist with customer inquiries.

The role also involves organizing files, monitoring office supplies, ensuring adherence to company procedures, and providing administrative assistance to senior staff as needed. The candidate is expected to carry out start-to-end operations of candidate deployments to our clients across the globe ,including agent communication, medical follow ups, etc. past experience in the recruitment industry is strongly needed. candidate is also expected to travel pan-India for recruitment campaigns.

Qualifications

• Strong Communication skills, including clear written and verbal interaction with internal and external stakeholders.
• Analytical Skills to review data, prepare reports, and support decision-making with attention to detail.
• Proficiency in Administrative Assistance, including scheduling, documentation, records management, and office coordination.
• strong skills in all Microsoft software's, especially excel.
• full understanding of how to communicate through e-mail.
• Customer Service abilities to handle inquiries professionally and maintain positive relationships with clients and candidates.
• Basic Finance skills to support tasks such as invoice processing, expense tracking, and coordination with finance teams.
• Proficiency with office software (e.g., MS Office suite) and comfort working with databases and digital tools.
• Ability to work independently, prioritize tasks, and manage time effectively in a fast-paced environment.
• Relevant diploma or bachelor’s degree in Business Administration, Commerce, or a related field is preferred.