Data Entry Specialist

Job Description

Job Description

This is a data entry role entering 280+ invoices daily.

Job ID 23519 – Data Entry Specialist
Accounts Payable department

Location: Irving, TX 75038 – This position is onsite

Pay: $21.00 per hour

Type: Contract to hire

Schedule: M-F, 8:00 AM to 5:00 PM CST

Career outlook: Benefits and room to grow!

Job Summary
We are seeking a detail-oriented Accounts Payable (AP) Assistant to support our Finance team in Irving, TX. This role is responsible for processing, verifying, and reconciling invoices and payments while ensuring accuracy and compliance with company policies. The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities
• Review and verify invoices and check requests for accuracy and proper authorization
• Enter and upload invoices into the accounting system
• Process payments according to payment terms and company policies (checks, ACH, wire transfers)
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Respond to vendor inquiries and maintain positive vendor relationships
• Assist with month-end closing activities, including accruals and reporting
• Maintain organized and accurate records of all accounts payable transactions
• Ensure compliance with internal controls, company policies, and audit requirements
• Provide general support to the accounting and finance team as needed

Nice to have
• Associate's degree in Accounting or related field preferred but not required
• Experience with accounting software such as JDE, QuickBooks, SAP, Oracle, or NetSuite preferred

Requirements
• Must have experience with ~300 pages of data entry daily
• Must have manual data entry experience keying in information (not copy/paste or scan software)
• Proficiency in Microsoft Excel and MS Office applications
• Strong attention to detail and high level of accuracy
• Excellent organizational and time management skills
• Strong communication and interpersonal skills
• High school diploma or GED required
• Background check required
• Drug screening required

Encouraged to apply
• Banking backgrounds
• Medical coding and billing entering patient information and updating files, address, phone numbers

Not a fit
• Accounting graduates, there is no real accounting involved just data entry
• No phone work involved - Could be boring for someone used to phone/hybrid roles
• Human resources backgrounds - Not high volume enough