Document Controller

This role sits within a newly established infrastructure delivery platform responsible for large-scale, multi-stage energy and infrastructure projects currently under development and construction.

The Document Controller will play a key role in establishing, structuring, and embedding document control systems and processes from project inception, bringing organisation and consistency to a fast-moving, site-based environment. This role is suited to an experienced professional who can operate autonomously and drive best-practice document management across the project lifecycle.

Key Responsibilities

• Establish, structure, and continuously improve document control systems and processes across the project.
• Administer and configure the Procore document management system, including workflows, access controls, and document structures.
• Lead the organisation and standardisation of existing documentation, including reviewing and restructuring legacy files.
• Ensure all documentation is accurately registered, version controlled, and maintained in line with project standards and governance.
• Monitor document workflows (submissions, reviews, approvals) and ensure timely processing and proactive follow-up.
• Maintain document registers, transmittals, and tracking logs with high accuracy.
• Generate regular reports on document status, outstanding actions, and workflow performance.
• Provide training, guidance, and ongoing support to project team members on document control processes and systems.
• Act as the central point of coordination for document management across multiple disciplines.
• Support general project administration activities as required (approx. 20% of role).
• Provide oversight and guidance to junior administrative support during peak periods.

Experience & Skills Required

• 5-7+ years of experience in document control within infrastructure, construction, or energy projects.
• Proven experience setting up and embedding document control systems and processes from the ground up.
• Strong hands-on experience using Procore, including system configuration and workflow setup.
• Deep understanding of document control workflows, governance, and industry best practices.
• Demonstrated ability to bring structure to unorganised or legacy documentation environments.
• Strong organisational skills with exceptional attention to detail.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong communication and stakeholder management skills across multi-disciplinary teams.
• Ability to work autonomously and self-manage in a fast-paced, site-based environment.

Key Attributes

• Proactive and solutions-oriented, with a strong "build and improve" mindset.
• Comfortable operating in a fast-paced, evolving construction environment with limited structure.
• Highly responsive, with a strong sense of ownership and accountability.
• Strong work ethic and ability to manage competing priorities independently.
• Detail-oriented, with a strong focus on accuracy, consistency, and governance.
• Confident communicator, able to guide and influence stakeholders across the project.