Executive Assistant & Office Administrator

Job Overview :

A leading organization in Goa is looking for a highly organized and proactive Executive Assistant to the CEO who will also oversee office administration. This is a dynamic role that combines executive support with administrative coordination, requiring exceptional organizational skills, professionalism, and the ability to manage multiple priorities.

The ideal candidate will act as a trusted point of coordination for the CEO while ensuring the smooth day-to-day functioning of the office, handling confidential information, coordinating with internal and external stakeholders, and supporting business operations.

Job Responsibilities:

Executive Assistance

Manage CEO calendar, meetings, appointments and follow-ups.

Coordinate large business deals, proposals, negotiations and action trackers.

Oversee Goa office administration and vendor coordination.

Arrange domestic and international travel, visas, hotels and itineraries.

Support personal finance administration and confidential documentation for the CEO.

Coordinate compliance activities across the company  with internal and external stakeholders.

Track legal matters, contracts, agreements and statutory documentation.

Coordinate government approvals, licences, registrations and permissions.

Prepare presentations, MIS reports, minutes of meetings and executive correspondence.

Handle corporate communication with customers, suppliers, consultants and government authorities.

Maintain strict confidentiality of business and personal information

Support special projects assigned by the CEO.

Office Administration

Oversee the day-to-day administration of the office to ensure smooth operations.

Coordinate with vendors, service providers, and facility management teams.

Maintain office records, documentation, and administrative processes.

Ensure timely procurement of office supplies and effective vendor coordination.

Job Requirements:

Min 2 years of experience as an Executive Assistant, Executive Secretary, Office Administrator, Office Manager, or in a similar executive support role.

Bachelor's degree in any discipline. MBA, LLB, or Company Secretary qualification will be an added advantage.

Excellent verbal and written communication skills in English.

Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Excellent planning, coordination, and organizational skills.

Knowledge of office administration, compliance, and documentation processes.

Strong interpersonal and stakeholder management abilities.

High level of professionalism, integrity, and confidentiality.

Ability to multitask, prioritize, and work independently in a fast-paced environment.

Strong problem-solving and decision-making skills.

Location : Colva, Goa

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