Executive Assistant to Chief Investment Officer

A private investment and family office platform is seeking a highly organized, detail-oriented Executive Assistant to provide high-level support to a senior investment executive. The ideal candidate will exercise excellent judgment, communicate effectively, manage competing priorities, and handle a wide range of confidential matters with discretion. This role requires someone who can work independently under pressure, anticipate needs, and provide seamless administrative support in a fast-paced, professional environment.

About the Firm The firm oversees family office activities and invests long-term capital across direct private equity, venture and growth equity, concentrated public market positions, real estate, and other opportunistic transactions. With a permanent capital base and long-term investment perspective, the firm is able to be creative, flexible, and opportunistic in evaluating and executing transactions. The team partners with families, investment offices, management teams, entrepreneurs, and like-minded investors, fostering collaborative professional relationships while maintaining the highest standards of ethics, integrity, and discretion.

Responsibilities Manage a complex calendar and keep the senior executive well informed of upcoming commitments, meetings, deadlines, and responsibilities Arrange detailed and complex travel itineraries, agendas, and supporting materials for business trips Compile documents, briefing materials, and other information needed for meetings and travel Follow internal policies and processes, including travel and expense reporting Coordinate with compliance and internal teams to obtain required approvals as needed Exercise sound judgment when scheduling conflicts or urgent matters arise Handle priorities proactively and ensure projects and follow-ups are completed under tight deadlines Organize and facilitate team engagements, social activities, outings, and other internal events Build strong relationships across internal teams and external stakeholders Maintain confidentiality and discretion when handling sensitive information Qualifications 5+ years of experience supporting senior executives Strong organizational skills with the ability to prioritize multiple tasks and manage competing deadlines Excellent attention to detail and follow-through Strong interpersonal skills and ability to build effective internal relationships Excellent written and verbal communication skills Proactive problem-solving skills and strong decision-making ability Proven ability to handle confidential information with discretion Strong client service orientation Experience working in a global organization and managing global stakeholders preferred Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint Experience with Adobe Acrobat and Zoom Commitment to the highest ethical and professional standards Benefits The firm invests in its employees’ careers, health, and overall well-being. Fully paid healthcare benefits Generous parental and family leave policies Volunteer opportunities Support for employee-led affinity groups Mental and physical wellness programs Tuition assistance 401(k) savings program with employer match Additional employee benefits and professional development resources #J-18808-Ljbffr