EXECUTIVE ASSISTANT TO THE CEO

Job DescriptionJob Description General DescriptionWe are seeking a highly organized and detail-oriented Executive Assistant to the CEO to provide administrative and coordination support within our Executive Office. This role plays a key part in ensuring the efficient day-to-day operations of the CEO’s agenda while also supporting executive leadership across the organization.As part of the food manufacturing and distribution industry, this position operates in a fast-paced, dynamic environment where priorities can shift quickly. This is an exciting opportunity for someone who thrives in a high-energy setting and enjoys being at the center of business operations. Requirements for this position:Bachelor’s degree in Business Administration or related field (preferred)2–4 years of experience in an administrative or executive support roleProficiency in Microsoft Office Suite (Word, Excel, PowerPoint)Experience managing calendars (Outlook or similar platforms)Basic knowledge of Power BI or other data visualization tools (preferred)Working knowledge of Canva or similar design tools for presentation and visual content creationFamiliarity with collaboration tools such as Microsoft Teams or ZoomStrong organizational and time management skillsHigh attention to detail and ability to handle multiple tasks simultaneouslyExcellent verbal and written communication skills in both English and Spanish (fully bilingual required)High level of professionalism and discretion in handling confidential information

Responsabilities for this positionManage and coordinate the CEO’s calendar, including meetings, calls, and appointmentsSchedule and coordinate internal and external meetings, ensuring proper logistics and follow-upPrepare meeting materials, presentations, and basic reports as neededTake meeting notes and track action items when requiredCoordinate travel arrangements, including flights, accommodations, and itinerariesProvide administrative support to senior leadership, including company Presidents, as neededServe as a point of contact for internal and external communicationsAssist in the creation and formatting of presentations and documents using tools such as Microsoft PowerPoint and CanvaMaintain organized records, files, and documentationSupport coordination of executive events and special projectsMust be able to create and generate useful and visual reports using Excel and/or PowerBI.