Executive Assistant to the Chief Sales & Marketing Officer (12-month contract)

Overview

Executive Assistant to the Chief Sales & Marketing Officer (CSMO). You will provide dedicated executive support ranging from routine to complex matters and help ensure the smooth operation of the CSMO’s office. Contract term: 12 months. Location: Toronto, hybrid model (3 days on-site).

Responsibilities

• Provide dedicated executive support to the CSMO, including prioritization, calendar management, correspondence, stakeholder management, meeting preparation, and confidential communications.
• Anticipate needs, protect executive capacity, and ensure alignment and follow-through with business priorities.
• Schedule complex activities including shareholder meetings, client, vendor, and internal meetings, conferences, and travel arrangements for the CSMO and VP Marketing.
• Maintain calendars for the CSMO and VP Marketing; coordinate meetings, arrange meeting setup, and capture actions, decisions, and follow-up items in key leadership and department meetings.
• Coordinate with EAs of Moneris executives, Board members, suppliers, and clients to schedule meetings; manage executive communications and stakeholder inquiries—create, develop, amend, and proofread presentations and documentation using PowerPoint, Excel, and Word.
• Support Sales & Marketing events, conferences, recognition programs, and leadership meetings; assist with town halls and team meetings for CSMO and MarCom.
• Leverage Microsoft Copilot and approved AI tools to improve productivity, support meeting preparation, summarize information, draft communications, and streamline administrative processes.
• Serve as a key operational partner to the VP of Marketing and the MarCom team, including maintaining distribution lists, booking meeting rooms, and coordinating team and external meetings.
• Act as the primary point of contact for the MarCom team, providing timely guidance, support, and issue resolution.
• Prepare and submit expense reports, invoices for payment, and manage accruals to ensure accurate financial reporting and timely month-end close activities for the CSMO and MarCom team.

Qualifications

• College or university degree in Administration.
• 5+ years of experience as an Executive Assistant supporting C-Level Executives.
• Proficient with Microsoft Office applications (PowerPoint, Word, Excel, Outlook).
• Strong business acumen, executive prioritization, written communication, and presentation development skills.
• Excellent judgment, discretion, interpersonal skills, and ability to interact with all organizational levels and external partners.
• Outstanding organizational and time-management skills with the ability to multitask and manage competing priorities in a fast-paced environment.
• Experience using Microsoft 365 Copilot, generative AI tools, or similar technologies is an asset.
• Nice-to-have: experience in the payment industry; experience supporting Sales/Marketing teams; bilingual in English and French.

What you get

• Holistic well-being program with an Employee Assistance Program, 24/7 virtual health care, wellness events, and a supportive workplace culture.
• commitment to Diversity, Equity and Inclusion (DEI) with employee resource groups, mentorship, DEI learning, and workshops.
• Learning and development programs and resources to grow your career.
• More about benefits at Moneris: moneris.com/careers.