Executive Personal Assistant

Position: Executive Personal Assistant/Administrator Department: Logistics & Container Services Location: Vaughan (in-person, daily) Job Type: Full-Time (40 hours per week) Working Days/Hours: Monday to Friday, 9 am - 5 pm Reports To: CEO Travel: occasional driving is required in the Toronto and Vaughan area Salary Range: 65-75k CAD About the company :Our employer is a leading logistics company operating a fleet of more than 200 power units and over 800 chassis across four offices in Canada with strategically located yards close to key rail terminals in Mississauga, Montreal, Calgary, and Edmonton. The employer has 15 acres of secured yard storage for both short and long-term storage requirements nationwide . About the Positio n:We are seeking a highly organized and proactive Executive Personal Assistant/Administrator to support a busy CEO as well as the company owner with a range of administrative and personal tasks.

The ideal candidate will have excellent organizational and multitasking skills, and be fluent in English. A valid driver’s license is essential as the role includes occasional driving responsibilities within the Toronto and Vaughan areas. The employer is involved in the logistics and trucking industr y.

Key Responsibiliti es: Administrative Supp ort:Calendar management and meeting coordination - Manage and organize daily schedules, appointments, and meeti ngs.Handle all forms of communication including answering phone calls, responding to emails, and managing corresponde nce.Provide personal assistance, including managing personal appointments, errands, travel arrangements, and other confidential personal matters as requi red.Prepare and edit documents, reports, and presentati ons.Analyze operational, sales, and financial data to identify trends, discrepancies, and opportunities for improvem ent.Assist with recruitment activities, interview coordination, onboarding, and employee documentat ion.Coordinate company events, meetings, and special projects from planning through execut ion.Manage confidential information and sensitive business matters with discret ion.Maintain accurate records and manage fi les.After-hours availability - occasiona lly. Accounting and Financial Manage ment:Oversee personal and professional financial transact ions.Manage invoices, bills, and banking activi ties.Assist with budgeting and financial plan ning.Assist with payroll administration and financial repor ting. Logistics and Er rands:Occasionally drive to various locations in the Toronto and Vaughan area for business and personal er rands.