Finance Officer

UNITED BROTHERS COMPANY

ACCOUNTS MANAGER

Department: Accounts & Finance

Location: Khairatabad, Hyderabad

Reports To: Management / CEO

Employment Type: Full-Time · Permanent

Experience Required: 3+ Years

Openings: 1

ROLE SUMMARY

We're looking for a dependable Accounts Manager to run day-to-day accounts for our Hyderabad back office — invoicing, GST filings, bank reconciliation, and vendor payments. Alongside this core focus, you'll get structured, checklist-driven support from existing SOPs and our ERP system to coordinate depot stock, vendor deliveries, and vehicle logs. Full training is provided, and given the current volume of business, this is a manageable, well-structured role rather than a demanding one — ideal for someone who likes order and ownership without constant firefighting.

ROLES AND RESPONSIBILITIES

- Cross-check depot invoices against delivery challans, approved price list, GSTIN, HSN codes, and GST calculations.

- File GST returns on schedule — GSTR-1 by the 11th and GSTR-3B by the 20th each month.

- Maintain the statutory compliance calendar (TDS/TCS, PF, ESI, Professional Tax, FSSAI renewals).

- Perform and sign off on the daily Bank Reconciliation Statement (BRS).

- Manage the cash book — collections counted and deposited same day, with documentation for anything held over.

- Process vendor invoices within 24 hours of receipt, matching PO + GRN + Invoice before payment release.

- Prepare the weekly vendor payment calendar for management review.

- Send customer payment reminders at 30/45/60-day intervals and coordinate credit control.

- Process salary inputs — attendance/leave data, salary slips, statutory remittances — by month-end.

- Maintain an invoice verification log and dispatch quarterly outstanding statements to customers.

- Receive factory stock against delivery challans; check condition and update ERP/register same day.

- Follow FIFO dispatch for outward goods and raise sales invoices alongside despatch.

- Issue waybills as required and share the Daily Stock Report with Accounts by 6:00 PM.

- Coordinate the daily delivery schedule with the sales team.

- Prepare a Slow-Moving Stock Report every two weeks and flag items for follow-up.

- Conduct end-of-day stock counts and note any notable variance.

- Handle market returns — RGA documentation, QC coordination, and credit note recommendations.

- Support three-way matching (PO + GRN + Invoice) for procurement payments.

- Help plan delivery routes and report any delays, deviations, or cargo issues.

- Keep stock inward, dispatch, invoicing, payments, and vehicle logs updated same-day.

- Monitor ERP alerts (overdue customers, slow-moving stock, document expiry, stock breach).

- Submit a monthly KPI self-assessment to management by the last working day.

HOW SUCCESS IS MEASURED

- Daily Stock Report submitted by 6:00 PM — 100%

- Invoice accuracy vs. delivery challan — 100%

- GST filing on time (GSTR-1 & GSTR-3B) — 100%

- Daily bank reconciliation completed — 100%

- Vendor payments on due date — ≥ 95%

- Customer outstanding beyond 60 days — < 5%

- Slow-moving stock (% of depot inventory) — < 10%

- Monthly KPI report submitted to management — By month-end

WHAT WE'RE LOOKING FOR

Education & Experience

- Bachelor's degree in Commerce, Accounting, Business Administration, or related field; MBA/PGDM preferred.

- 3+ years of accounts / back-office experience; exposure to depot or logistics coordination is a plus.

- Working knowledge of GST compliance, accounts payable/receivable, and basic bookkeeping.

Technical Skills

- Proficiency in an ERP system (Tally & Own ERP).

- Strong working knowledge of MS Excel — pivot tables, VLOOKUP, reconciliation.

- Familiarity with the GST portal and e-waybill generation.

CORE COMPETENCIES

- Multi-tasking & Prioritisation: Manages parallel workstreams across accounts, depot, and fleet without dropping the ball.

- Attention to Detail: Careful with invoices, stock entries, compliance filings, and financial postings.

- Ownership & Accountability: Takes responsibility for assigned work and flags issues early.

- Process Discipline: Follows SOPs consistently — the systems are designed to make the job easy.

- Communication & Coordination: Coordinates clearly with factory, sales, vendors, and management.

- Analytical Thinking: Comfortable reading reports and spotting variances worth a second look.

WORKING CONDITIONS

- Location: Hyderabad Back Office, on-site, 6 days a week.

- Hours: Standard business hours, with some flexibility needed around month-end closing.

- Travel: Occasional visits to the factory or customer locations as required.

WHAT WE OFFER

- A stable, well-organized back office with clear SOPs and systems already in place.

- Direct visibility with management and steady, predictable working rhythms.

- Competitive compensation commensurate with experience.

- Growth opportunity as the organization scales.