Front Office / Administrative Support Specialist (Full‑Time)

Position Description:

Are you looking to build your career in an office environment and enjoy working with people? We're looking for a friendly, organized, and proactive person to join our team in a full‑time Front Office / Administrative Support role. Previous office experience is welcome, but not required — we're happy to support your learning and development.

Your future duties and responsibilities:

• Being the welcoming face of our company by greeting guests and providing professional customer service
• Answering and directing phone calls and emails, and passing messages to the right team members
• Managing incoming and outgoing mail and ensuring proper document circulation
• Working closely with the Facility Manager and supporting various administrative projects
• Coordinating courier services and deliveries
• Monitoring office supplies and placing orders when needed
• Cooperating with cleaning services, vendors, and other administrative suppliers
• Liaising with the building management and technical services
• Taking care of the overall look and feel of the office, including the reception area and meeting rooms
• Supporting employees with day‑to‑day administrative tasks
• Helping organize internal and external meetings and company events

Required qualifications to be successful in this role:

• Very good command of Polish and English
• Reliability and punctuality
• Good organizational skills and a hands‑on, energetic approach to work
• Ability to prioritize tasks and manage time effectively
• Strong communication and interpersonal skills
• Initiative and attention to detail
• Confidence working with MS Office tools
• Ability to stay calm and effective in a fast‑paced environment

What we offer:

• Full‑time contract (8 hours per day)
• Working hours: 08:30 17:00 or 09:00 17:30 Monday to Friday (including 30 minutes for lunch break)
• Modern office located in the city center
• Great opportunity to gain practical experience in office administration
• Participation in company events, online trainings, and regular team activities
• First‑hand insight into how administrative processes work in an international organization

If you enjoy supporting others, keeping things organized, and being at the heart of office life, we'd love to hear from you!

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