Legal Assistant

Job Description

Job Description

We are looking for a Legal Assistant to join our energetic and passionate team. This role is best suited to an individual that is motivated, organized, adaptable, and takes initiative. The primary responsibility of this role is to support one to two lawyers, and work with the paralegal and legal support teams to ensure the seamless operation of the Montreal office.

This position provides opportunity for career development working with various lawyers' legal administrative needs.

Key Responsibilities

· Manage calendars and schedule appointments using Outlook and various planning tools.

· Oversee and update both electronic and physical "Bring Forward" systems for task and document management.

· Complete monthly reconciliations of expenses for assigned lawyers.

· Provide support for negotiations, and regulatory matters, including preparing specialized documents for court and other agencies.

· Organize and manage complex electronic and paper filing systems, handling file openings, updates, and closures.

· Draft, edit, format, and organize various materials, including correspondence, memos, reports, documents, and labels, for electronic or print use.

· Arrange meetings, including preparation of documents, catering, and logistical support.

· Manage client documentation, pleadings, corporate records, briefs, and reports, ensuring they are well-organized and accessible.

· Support with reviewing, assembling, and organizing documentary evidence for complex cases.

· Handle scanning and photocopying of necessary documents.

· Schedule and coordinate frequent travel arrangements.

· Reception duties, including welcoming guests, answering phones, taking messages, and directing calls.

· Collect, sort, and distribute incoming mail and courier packages.

· Daily management of the physical office

· Setting up and cleaning up;

· Setting up and testing AV for meetings

· Order, stock, sort, and organize office supplies and manage inventory.

· Maintain general office tidiness. Make coffee, refill supplies, operate dishwasher, and clean up as needed.

· Perform additional administrative tasks as needed to support the team.

Requirements and Qualifications

· Be bilingual (English/French) both oral and written

· Be a graduate of an accredited Legal or Administrative Assistant program or possess equivalent experience.

· Have 4+ years of experience as a Legal Assistant or similar role, or equivalent experience.

· Demonstrate strong organizational and prioritization skills, with the ability to work independently.

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.

We’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry.

Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.

Our Services
W3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.

We specialize in placing permanent, direct, contract, temporary positions and remote jobs for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.

We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.

Our Expertise
W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best.

Our expert team is committed to developing a customized solution to fit your company’s unique needs.

As a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters.

W3Global will help you streamline the hiring process, getting it done and getting it right.

Company Description

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.\r\n\r\nWe’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry.

Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.\r\n\r\nOur Services\r\nW3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.\r\n\r\nWe specialize in placing permanent, direct, contract, temporary positions and remote jobs for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.\r\n\r\nWe are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.\r\n\r\nOur Expertise\r\nW3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best.

Our expert team is committed to developing a customized solution to fit your company’s unique needs.\r\n\r\nAs a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters.

W3Global will help you streamline the hiring process, getting it done and getting it right.