Legal fees and Administrative Assistant

The Legal Fees and Administrative Assistant will be responsible for coordinating and managing all external law firm invoice-related matters for the EMEA/APAC Legal Department, including matter set-up and related estimates, invoice processing, and support with monthly accruals, as well as providing general administrative assistance to support the day-to-day running of the department.

Job Location

Warsaw, Poland

Key Responsibilities

• Being the point person for all invoice related matters within the department;
• Creation of new projects and associated estimate;
• Processing of invoices;
• Assistance with monthly accruals;
• Dealing with queries from the Legal Department and external Law firms;
• Any other ad hoc duties as required.

Qualifications

• Strong attention to detail
• Team player with a “can do” attitude; able to work effectively as part of a team
• Excellent verbal and written communication skills
• Confidence to clarify instructions at the outset
• Ability to prioritise work, meet deadlines, and manage expectations
• Competent in use of technology (Outlook, Word, Excel, PowerPoint); able to take on administrative tasks as required
• Outstanding organisational and administrative skills
• Proactivity and flexibility in time and approach; able to react immediately to change
• Discreet, with the ability to work with highly confidential information