Administrative Assistant - HR

Responsibilities

• Collect and organize variable payroll entries (commissions, bonuses, and deductions) by consolidating spreadsheets and documents, supporting monthly payroll processing.
• Assist with document verification for hires, transfers, and promotions, checking the completeness of data and forms and ensuring employees' records are correctly updated.
• Support the onboarding process by cleaning and verifying data for submission to eSocial, contributing to the consistency of information.
• Provide support for timekeeping and electronic attendance systems, advising managers on correct data entry and assisting with calculation of overtime, schedules, and time bank.
• Organize documents and evidence for audits and inspections, ensuring responsiveness and transparency when addressing requests.
• Maintain databases for HR metrics by entering personnel movement information to support report consolidation.
• Assist in reviewing salary tables and benefits, comparing data with current policies and identifying basic inconsistencies.
• Organize collective bargaining agreements and union contracts, keeping the digital repository updated for reference.
• Support the creation and follow-up of purchase requisitions, contributing to the procurement and availability of employee benefits.
• Assist in preparing and organizing departmental statements and reports.

Requirements

• High school diploma.
• Experience in administrative routines and document organization.
• Basic knowledge of Microsoft Office suite (Excel, PowerPoint, Word).
• Technical education or currently enrolled in a degree program in Administration, Human Resources/People Management, Accounting, or related fields.
• Familiarity with corporate systems such as SAP and ticketing platforms (ServiceNow).
• Knowledge of labor legislation.
• Basic Power BI.