Assistant General Manager Finance

Qualification : CA

Experience : 6–8 years of relevant experience in Finance & Accounts, with at least 2-3 years in a supervisory role

Technical Skills:Proficiency in ERP systems (SAP / Microsoft ERP), MS Excel, and MIS reporting

Regulatory Knowledge:Working knowledge of GST, TDS, Companies Act provisions related to finance

Key Attributes:Strong analytical skills, attention to detail, ability to work under deadlines, cross-functional collaboration

Role Summary

The AGM Finance will be responsible for overseeing and managing the end-to-end accounts payable function, vendor management, employee payroll disbursements, bank reconciliation, insurance management, and monthly financial book closing. The role demands strong attention to compliance timelines, internal controls, and cross-functional coordination to ensure accurate and timely financial operations.

Key Responsibilities

1.Invoice Management & Vendor Payments

• Supervise and ensure accurate and timely booking of vendor invoices in the accounting system.
• Oversee the end-to-end vendor payment process, ensuring adherence to agreed payment terms.
• Communicate payment details (UTR, payment advices) to vendors promptly after disbursement.
• Ensure zero overdue on critical vendor payments and maintain a healthy AP ageing profile.

2.Advances Monitoring & Reconciliation

• Monitor outstanding advances given to vendors, employees, and departments on a regular basis.
• Conduct periodic reviews and discussions with respective departments to ensure timely settlement or adjustment of advances.
• Maintain advance ageing reports and escalate long-pending items to senior management.

3.Monthly Book Closing & Provision Accounting

• Lead the monthly financial close process within stipulated deadlines.
• Ensure accurate provision entries for expenses accrued but not invoiced (electricity, rent, professional fees, etc.).
• Coordinate with relevant departments to gather data for provisioning and ensure completeness of the books.
• Review trial balance for accuracy and flag anomalies for correction before close.

4.Utility Payments

• Ensure timely payment of all utility bills (electricity, water, internet, telephone, etc.) to avoid service disruptions or penalties.
• Maintain a payment calendar for all recurring utility obligations and ensure proactive followups.

5.Bank Reconciliation

• Oversee preparation and review of Bank Reconciliation Statements (BRS) for all bank accounts on a periodic basis.
• Ensure timely identification and clearance of open / unreconciled items.
• Coordinate with the banking team for resolution of discrepancies.

6.Insurance Management

• Track insurance policy renewal dates and ensure timely renewals without coverage lapses.
• Coordinate with insurance brokers/companies for addition of new assets, employees, or locations as required.
• Maintain an updated insurance register covering all active policies and their coverage details.

7.MSME Vendor Compliance & Payments

• Maintain a register of all MSME-registered vendors and ensure payments are made within the statutory timeline (45 days as per MSMED Act).
• Monitor MSME vendor invoices separately to avoid disallowance and interest liability under the Act.
• Ensure timely filing of MSME half-yearly returns as required.

8.Vendor Reconciliation

• Oversee periodic reconciliation of vendor ledgers with vendor statements of accounts.
• Resolve discrepancies proactively by coordinating with vendors and internal teams.
• Ensure vendor account balances are accurate in the books before each month-end close.

9.Employee Reimbursements & Salary Disbursements

• Ensure timely processing and payment of employee expense reimbursements (travel, medical, etc.) as per company policy.
• Oversee monthly payroll disbursement in coordination with the HR department, ensuring accuracy and timeliness.
• Address employee queries related to salary, advances, and reimbursements in a professional and time-bound manner.