Human Resources & Administration Assistant

Job Description

Job Title: Human Resources & Administration Assistant

Work Location: Köln-Deutz

About iMile

iMile is a leading international e-commerce logistics and last-mile delivery company operating in more than 30 countries and regions worldwide. Leveraging extensive expertise in cross-border e-commerce logistics, iMile provides reliable, flexible, and technology-driven last-mile delivery solutions. As our global business continues to grow, we are looking for talented individuals to join our dynamic and diverse team.

Job Summary

We are seeking a proactive and detail-oriented HR & Admin Assistant to support the daily operations of the Human Resources department. The successful candidate will assist with recruitment, employee onboarding, personnel administration, and HR documentation while ensuring a positive employee experience and efficient HR processes.

Job Responsibilities

Human Resources

\n
• Assist with the full recruitment process, including job posting, resume screening, interview scheduling, and candidate communication.
\n
• Support employee onboarding, probation confirmation, internal transfers, and offboarding procedures.
\n
• Maintain and update employee records to ensure personnel information is accurate and complete.
\n
• Assist in preparing and managing employment contracts and other HR documentation.
\n
• Track employee attendance, overtime, leave records, and other HR-related data.
\n
• Support payroll preparation by collecting and verifying attendance and payroll-related information.
\n
• Assist in organizing employee training sessions, team-building activities, and employee engagement programs.
\n
• Respond to employees' daily HR inquiries and help maintain positive employee relations.
\n

Administration

\n
• Handle daily office administrative tasks and maintain a well-organized office environment.
\n
• Manage office supplies, inventory, and fixed assets.
\n
• Coordinate incoming and outgoing mail, courier services, and document management.
\n
• Arrange meetings, prepare meeting materials, and take meeting minutes when required.
\n
• Assist in vendor management, office expense administration, and reimbursement processes.
\n
• Support office facilities management and liaise with property management and external service providers.
\n
• Complete other HR and administrative tasks assigned by management.
\n

Qualifications

\n
• Bachelor's degree or above in Human Resources, Business Administration, Management, or a related field.
\n
• At least 2 year of experience in HR and/or administrative support; outstanding fresh graduates are also welcome to apply.
\n
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
\n
• Detail-oriented, responsible, and well-organized with strong communication and coordination skills.
\n
• Ability to prioritize multiple tasks and work effectively in a fast-paced environment.
\n
• Strong teamwork, learning ability, and execution skills.
\n
• Good English communication skills are preferred, especially in an international working environment.
\n

Preferred Qualifications

\n
• Experience in logistics, warehousing, transportation, or cross-border e-commerce industries.
\n
• Familiarity with local labor laws and HR administration processes.
\n
• Experience using HRIS systems such as SAP, Workday, or SuccessFactors is an advantage.
\n
• Fluent in spoken German and English, Chinese language skills are a plus.
\n

What We Offer

\n
• Career development and learning opportunities.
\n
• Competitive salary and benefits package.
\n
• A collaborative, diverse, and international working environment.
\n
• Opportunities to grow within a fast-growing global company.
\n