Office Administrator (Admin)

Key Responsibilities: -

• Oversee day-to-day office administration by conducting opening and closing checks, ensuring

workplace cleanliness, supervising housekeeping, and maintaining office infrastructure,

facilities, and workstations.

• Coordinate office maintenance, preventive servicing, deep cleaning, and new employee

workstation setup, including seating, system allocation, ID cards, and other essential office

resources.

• Manage end-to-end vendor relationships by identifying, evaluating, onboarding, and

coordinating with vendors for office maintenance, repairs, procurement, and other

administrative services.

Obtain quotations, negotiate commercial terms, track vendor deliverables and service

schedules, verify invoices, and raise purchase requests for office supplies and operational

requirements.

• Coordinate basic IT support with internal teams and external vendors for internet connectivity,

laptops, printers, NAS, and other office systems, while ensuring the smooth functioning of

office equipment.

• Maintain and periodically verify the organization's asset inventory, including laptops, printers,

furniture, and office equipment, ensuring accurate allocation and tracking records. Manage

multiple projects and meet deadlines efficiently.

• Support HR operations by coordinating employee onboarding and offboarding, managing

biometric systems, preparing HR documentation, and ensuring smooth employee access, asset

handover, and attendance management.

• Assist in employee engagement initiatives, office events, and day-to-day administrative

support, including printing, scanning, and other employee service requirements.

• Manage front office operations, including visitor coordination, courier management, and

meeting room logistics to ensure smooth day-to-day administrative operations.

• Provide administrative and clerical support to management and employees, handling

documentation, urgent requests, and other operational requirements efficiently.

• Manage pantry, stationery, and office supplies inventory by monitoring stock levels,

coordinating procurement, and ensuring timely replenishment of essential consumables.

• Support office compliance and safety by coordinating fire safety documentation, conducting

basic facility safety checks, and tracking utility bills to ensure timely payments and

uninterrupted operations.

• Prepare and maintain office expense reports, verify employee travel and cab reimbursements,

and ensure accurate administrative records and documentation.

• Coordinate studio bookings, equipment hiring, and documentation for production shoots, while

supporting the planning and execution of company events, employee engagement initiatives,

and other corporate activities.

• Provide administrative support during peak operational periods and extended office hours,

assisting management with urgent administrative, operational, and facility-related requirements

as needed.

Required Skills: -

• Strong organizational and multitasking abilities.

• Excellent communication and interpersonal skills.

• Vendor management and negotiation skills.

• Knowledge of office administration and facility management practices.

• Basic understanding of IT infrastructure coordination.

• Proficiency in Microsoft Office (Word, Excel, Outlook).

• Strong documentation and reporting skills.

• Attention to detail with excellent follow-up and problem-solving abilities.

• Ability to work independently and collaboratively in a fast-paced environment.