Payroll Analyst (Hiring Immediately)

Special Instructions to Applicants Priority consideration will be given to active UC employees from any UC location or UCLA preferential rehires. External applicants may be considered if the applicant pool is not sufficient.

Under the general supervision of the Manager of Compliance, TRS Time and Attendance, the incumbent serves as a payroll, time and attendance, and compliance analyst responsible for supporting campus‑wide UCPath pay‑related reporting, time and attendance processes, and Tracker/I‑9 compliance activities.

The position coordinates and participates in the analysis, auditing, troubleshooting, and resolution of payroll and system‑related issues; identifies corrective and preventive actions; and supports continuous process improvement to promote accuracy, compliance, and operational effectiveness.

The incumbent conducts research, generates ad‑hoc reports, audits payroll records, and provides subject‑matter expertise to ensure salary and payroll data remain accurate and current.

The role also supports functional testing and implementation activities for the time and attendance system, maintains user resources, assists with training development and delivery, and evaluates system issues and user feedback to recommend enhancements.

In addition, the incumbent advises departmental administrators on Form I‑9, work authorization, and Tracker procedures; monitors dashboards and reports to ensure compliance; analyzes and resolves Salesforce cases; and audits Tracker/UCPath integration for consistency.

The position also manages special projects by defining scope, tracking milestones, maintaining project documentation, and ensuring deliverables are completed within established timelines.

This position may be eligible for a hybrid work arrangement in accordance with applicable UCLA policies and departmental guidelines. Onsite presence may be required based on business operational needs, including but not limited to meetings, trainings, audits, system testing, project implementation activities, coverage requirements, compliance‑related work, or other department priorities. The incumbent must be available to report to the designated worksite as directed by management.

Budgeted salary range for this position: $70,900.00 - $87,500.00

Hybrid position: the selected candidate will be expected to commute to UCLA and work on campus at least 2‑3 days per week.

Department Summary Campus Human Resources organization provides a full range of human resource management services through various units, including Benefits, Central Resource Unit, Compensation and Classification, Employee and Labor Relations, HR & Payroll Operations Center, Learning and Organizational Development, Staff and Faculty Counseling Center, and Talent Acquisition and Workforce Planning.

The Central Resource Unit (CRU) serves as a trusted payroll partner for the Bruin community, helping departments navigate payroll, UCPath, reporting, case management, training, and compliance‑related processes. CRU supports areas such as general ledger and gross pay payroll issues, Employment Eligibility Verification/I‑9 and Nonresident Alien processes, reporting and analytics, and collaboration with UCPath and campus stakeholders.

Position Summary Campus Human Resources provides a full range of human resource management services through its various units, including Health and Welfare Benefits, Compensation and Classification, Personnel Policy development and compliance, Employee and Labor Relations, Talent Acquisition and Workforce Planning, HR Information Systems, the Staff and Faculty Counseling Center, Learning and Organizational Development, and the HR & Payroll Operations Center. The HR & Payroll Operations Center provides human resources and payroll services to a diverse client pool and assists with ongoing campus initiatives and special projects.

Salary & Compensation UCLA provides a full pay range. Actual salary offers consider factors such as budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common.

Benefits begin on day one. Total compensation can be estimated using online tools.

Qualifications

Strong written communication skills, including the ability to prepare clear, concise, accurate functional design documents, test scripts, training materials, and informational articles. (Required)

Ability to identify, evaluate, and resolve system problems, including recommending system modifications or corrective actions. (Required)

Effective verbal communication skills, with the ability to clearly convey information to individuals at various organizational levels. (Required)

Strong collaboration, negotiation, and problem‑solving skills to gather information, assess situations, and develop mutually acceptable solutions. (Required)

Analytical ability to review information and procedures, define problems or objectives, and formulate logical conclusions with appropriate alternatives. (Required)

Ability to prioritize work based on the relative importance of responsibilities and deadlines. (Required)

Ability to manage multiple assignments independently and accurately while meeting deadlines in an environment with frequent interruptions. (Required)

Proficiency with Microsoft Office Suite, including Word, Outlook, Access, Visio, and Excel. (Required)

Sound judgment and discretion in handling confidential and sensitive information. (Required)

Ability to stay current with changing university systems, regulations, policies, and procedures. (Required)

Knowledge of mainframe computer systems and strong attention to detail, including accuracy in working with numbers and complex information. (Required)

Working knowledge of I‑9, employment eligibility verification, university payroll, general ledger, staff personnel policies, collective bargaining agreements, and time and attendance procedures. (Required)

Education, Licenses, Certifications & Personal Affiliations

Bachelor's Degree in a related area and/or equivalent work experience. (Required)

Special Conditions for Employment

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Schedule 8:00 a.m. to 5:00 p.m.

Union/Policy Covered 99‑Policy Covered

Complete Position Description Full position description available at https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Payroll%20Analyst%202%20(40189620)

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