Front Office & Admin Executive

About Advith ITeC

Advith ITeC is a venture that merges finance consulting with technology, with the word ITeC standing for Information Technology enabled Consulting. We are building various tech tools to make finance consulting more accessible and have a dedicated team of individuals that are trained on tasks related to finance consulting and compliance management.

Location: Bengaluru, Karnataka

Experience: 3- 5 Years

About the Role

We are looking for a proactive and organized Community & Administration Executive to manage front office operations and ensure a seamless workplace experience for employees, visitors, vendors and service staff. The ideal candidate should be personable, detail-oriented and capable of handling multiple responsibilities across administration, facilities coordination and employee engagement.

Key Responsibilities

Front Office Management

• Welcome and assist visitors, clients and guests professionally.
• Manage incoming calls and route them appropriately.
• Maintain visitor records and meeting room schedules.
• Ensure reception and common areas remain presentable at all times.

Office Administration

• Coordinate courier, mail and delivery services.
• Manage office supplies and stationery inventory.
• Liaise with vendors for office requirements.
• Maintain administrative records and documentation.

Facilities & Housekeeping Coordination

• Supervise housekeeping staff and ensure cleanliness standards are maintained.
• Coordinate with maintenance vendors for repairs and office upkeep.
• Monitor pantry, consumables and office facilities.
• Escalate and track facility-related issues until resolution.

Community & Employee Experience

• Act as the first point of contact for employee day-to-day office needs.
• Support onboarding logistics for new employees.
• Coordinate employee engagement activities, celebrations and events.
• Help create a positive workplace environment and office culture.
• Support internal communications and workplace announcements.

Vendor & Service Management

• Coordinate with security, housekeeping, courier and facility vendors.
• Track vendor attendance and service quality.
• Ensure timely follow-up on operational requirements.

Desired Skills

• Strong communication skills in English and local language.
• Good interpersonal and customer service skills.
• Basic proficiency in MS Office and Google Workspace.
• Ability to multitask and prioritize effectively.
• Positive attitude and problem-solving mindset.
• Experience in front office, administration, hospitality or coworking spaces is preferred.