HR Administration Specialist

Date: Jul 8, 2026

Location: Warsaw, PL

Key responsibilities

• Execute administrative activities for employee life cycle changes (new hires, transfers, promotions, terminations, organizational changes, and data management).
• Prepare employment contracts, letters, and memos based on business needs.
• Maintain accurate employee records and update relevant systems and third parties.
• Provide guidance on global and local HR policies and procedures.
• Resolve employee and manager queries within agreed SLAs.
• Escalate complex cases to Rewards, HR Managers, or other stakeholders as needed.
• Support implementation of policy updates into transactional processes.

Job requirements

• University degree, preferably with 1+ years of relevant experience.
• Strong communication skills (both written and verbal) in Polish and English; with a customer-service mindset.
• High attention to detail; ability to work independently and collaboratively, manage daily priorities, and adapt to change.
• High level of discretion, diplomacy, and professionalism when handling confidential information.
• Very good command of MS Office (Word, Excel, PowerPoint, Outlook).
• Knowledge of Polish labor legislation or strong willingness to learn and develop in the HR domain and gain practical knowledge of labor law and personnel administration processes.
• Ability to work effectively in an international, multicultural environment with various, challenging tasks; work experience in global structure company and international environment will be an asset.
• Availability to work from the office at least 3 days per week (office near the airport).
• Experience with HR systems and ticketing/workflow tools (e.g., ServiceNow, OWC or similar) will be an advantage.

What we offer

• Full-time position within our People Services team.
• Yearly bonus.
• Comprehensive medical coverage through Lux Med, including a dental package.
• Access to modern work tools and office space.
• Learning Cafeteria, including access to LinkedIn Learning.
• Flexibility to work in a hybrid model.
• Dynamic work environment offering ample opportunities for growth and development.
• Possibility to acquire professional certifications, such as Lean Six Sigma belts.

At AkzoNobel we are highly committed to ensuring an inclusive and respectful workplace where all employees can be their best self. We strive to embrace diversity in a context of tolerance. Our talent acquisition process plays an integral part in this journey, as setting the foundations for a diverse environment.

For this reason we train and educate on the implications of our Unconscious Bias in order for our TA and hiring managers to be mindful of them and take corrective actions when applicable. In our organization, all qualified applicants receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or disability.