Accounts Executive

Job Title: Accounts Executive – Staffing Company Experience Required: 2–3 Years Location: Hyderabad Employment Type: Full-Time Job Summary We are seeking a detail-oriented and proactive Accounts Executive with 2–3 years of experience, preferably in the staffing, recruitment, or IT services industry. The candidate will be responsible for managing accounts receivable, accounts payable, payroll coordination, reconciliations, and financial reporting while ensuring compliance with company policies and statutory requirements. Key Responsibilities Accounts Receivable (AR) • Follow up with clients for outstanding payments and maintain aging reports. • Reconcile customer accounts and resolve billing discrepancies. • Monitor collections and support cash flow management. Accounts Payable (AP) • Process vendor invoices and employee reimbursements. • Verify bills, approvals, and supporting documents before payment. • Prepare payment schedules and coordinate with management for fund disbursement. Payroll & Consultant Payments • Coordinate payroll processing for W2 employees, C2C vendors, and 1099 consultants. • Verify consultant time sheets and billing rates. • Ensure timely salary and contractor payments. Accounting & Reconciliations • Perform bank, credit card, and general ledger reconciliations. • Maintain accurate accounting records in Quick Books or other accounting software. • Record journal entries and month-end adjustments. Financial Reporting • Assist in preparing monthly Profit & Loss statements, Balance Sheets, and Cash Flow reports. • Generate management reports on revenue, gross margin, consultant utilisation, and collections. • Support budgeting and forecasting activities. Compliance & Documentation • Maintain accounting records and supporting documentation. • Assist with audits and tax filings. • Ensure compliance with GST, TDS, payroll taxes, and other statutory requirements as applicable. Required Skills & Qualifications • Bachelor’s degree in commerce, Accounting, Finance, or related field. • 2–3 years of accounting experience, preferably in a staffing or IT consulting company. • Strong knowledge of Accounts Receivable, Accounts Payable, and Payroll processes. • Experience with Quick Books, Zoho Books, or similar accounting software. • Advanced knowledge of MS Excel (VLOOKUP, Pivot Tables, XLOOKUP, financial reporting). • Good analytical, communication, and organizational skills. • Ability to work independently and meet deadlines.

Preferred Qualifications • Experience handling staffing industry invoicing and consultant payroll. • Knowledge of US staffing processes, including W2, C2C, and 1099 consultant payments. • Familiarity with financial reporting and cash flow management. Key Performance Indicators (KPIs) • Timely and accurate invoice processing. • Reduction in outstanding receivables. • Accuracy of payroll and consultant payments. • Timely completion of month-end reconciliations. • Compliance with financial and statutory requirements.