Proposals Coordinator

The Consultant – Proposals supports the development and delivery of high‑quality, compliant, and compelling proposals in response to client opportunities.

Working collaboratively with Proposal Managers, technical specialists, and commercial teams, the role supports both the capture and convert phases of the work winning lifecycle. The role applies WSP work winning governance by supporting pipeline management and reporting, coordinating processes, schedules and inputs. The role also contributes to the development of high-quality written and visual proposal content.

In addition, it drives continuous improvement through knowledge management best practices and structured review and feedback processes.

This role plays a key part in strengthening proposal quality, consistency, and efficiency, supporting the organisation’s strategic growth objectives.

Core Responsibilitie

• sSupport preparation of framework call-off opportunities for some of our key Energy clients under existing framework
• sAs requested by the UK Energy Proposals Team, support and coordinate the end-to-end proposal development process across EoIs, SQs/PQQs, RfPs/ITTs, including creating
• :Opportunity summary / briefing pack
• sBid programme
• sFirst draft response
• sDraft, edit, and tailor proposal content such as
• :Executive summarie
• sProject experience and case studie
• sCVs and capability statement
• sCoordinate inputs from technical, operational, and commercial stakeholders to meet submission deadlines
• .Coordinate bid programme adherence
• .Liaise effectively with proposal team members located across different geographies
• .Receive, review and distribute client requirements, clarifications and evaluation criteria to ensure compliant responses
• .Apply and adhere to business governance processes
• .Conduct research on clients and competitors
• .Manage opportunity MS Teams sites, document version control and support document reviews through draft, review, and final stages
• .Support quality assurance processes, addressing reviewer comments and improving clarity and consistency
• .Ensure proposal documents are clear, client focused, and aligned with agreed win themes
• .Create, apply and maintain proposal templates, branding, and document standards
• .Contribute to post bid reviews, lessons learned, and continuous improvement activities
• .Prepare and submit requests via our online intranet portal to our legal team for legal reviews, contract signature and legal advic
• eSupport the maintenance of work winning content in Bid Knowledge Library including updating and submitting new content at bid breakdown stage

.Requirement

sCore skill

• sExcellent verbal and written communication skills
• .Ability to organise information and structure clear, persuasive proposal responses
• .Excellent attention to detail with a strong focus on quality and accuracy
• .Strong time management skills with the ability to manage multiple tasks and deadlines
• .Confidence working in a fast‑paced, deadline‑driven environment
• .Experience of working with international, offshore tea

m
Technical & sector knowled

• geMicrosoft Word and MS Office proficien
• cyAdobe InDesign / desktop publishing proficien
• cyExperience using document collaboration, review, and content management tool
• s.Familiarity with proposal management systems and document formatting tools is desirabl
• e.Private, regulated and public sector procurement and proposal process
• esProfessional services or consulting environme

nt
Behaviours & appro

• achCollaborative working style with multi‑disciplinary bid and proposal tea
• ms.High level of personal accountability and ownership of assigned tas
• ks.Proactive and solution‑focused approach to challeng
• es.Commitment to continuous improvement and applying feedba
• ck.Ability to work independently and manage priorities under tight deadlin
• es.Professional, adaptable, and confident when engaging with diverse stakeholde

rs.Qualificati

• onsDegree‑level qualification in a relevant subject (e.g. business, communications or simila
• r).APMP Foundation certification (preferred but not essentia